McKinley Safety Guidelines
SMMUSD Visitor Policy
Procedures when entering/exiting campus:
- Enter via the main office.
- Office staff will ask you why you are here. You must have previously arranged and had approved your volunteering/visit with the teacher or administration. Surprise/drop-in attempts to volunteer or visit classrooms is not allowed. The office will call the teacher to notify him/her of your arrival.
- The office will ask for your driver’s license (or other government issued identification), and the Raptor computer system will scan your ID. A sticker badge will be printed for you showing your picture, the date, time, school name, and location of your visit. You will only need to bring your ID to scan the first time you use the system; after that time the office will simply type in your name and a badge with your photo will be printed for you.
- Take the sticker badge and place it in a visible location on your body. Students have been taught to let a teacher know if they see someone without a badge. If you see someone without a badge (all staff wear a badge as well) immediately let the office know. You must wear the badge at all times during your visit.
- The office will buzz you in.
- Go directly to your volunteer classroom or location, and when you are finished return directly to the office. You are not permitted to go to other locations on campus if it has not been previously arranged.
- When you leave campus return the visitor sticker and check out with the office staff. Then exit through the main office. The office needs to know who is on campus and where in case of emergency.
- Even if the office knows you, you will still need to follow these procedures for the safety of the campus
Raptor badge system for campus safety so that we know who, when, where, and why everyone is on campus. The registered sex offender database is the only official database checked by the Raptor system, and in the event of a match Raptor notifies designated school officials. No other data from the ID is gathered and no data will be shared with any outside company or organization. For large schoolwide events, and events open to the public, a paper check-in system may be used if the Raptor system creates an excessive delay.
Volunteering: You must attend a Volunteer Orientation and complete required Volunteer Paperwork to be permitted to volunteer in classrooms. Check with the office or the PTA to determine Orientation dates and times.
Observations: All observations should be scheduled with administration in advance, and may only last 20 minutes unless approved by the administration for longer.
Thank you for your assistance in helping to keep our campus safe.
McKinley Morning Drop Off Procedures Description
- Students may enter campus at the Arizona, Courtyard, and TK/K gates, where a McKinley staff member is present as a Gate Monitor (8:10-8:30am). These gates are student-only access, so adults say farewell to their child at the gate and students enter campus on their own. Students eating breakfast in the Cafeteria may enter campus via the front office beginning at 8:00am. Adults may also utilize the Car Drop-Off system through the parking lot 8:10-8:30am.
- Adults coming onto campus in the morning before school starts enter through the front office, check in with the Raptor system (see below), and sign-out through the front office. Adults may come onto campus in the morning (8:00-8:30am) for any of the following reasons:
Adults may volunteer in the morning as campus supervisors, at car drop off, or to lead a quiet activity on the yards. Adults may sign-up in the front office. All volunteers must have attended a volunteer training at the start of the school year, completed a volunteer application, and be an approved volunteer. Siblings are not permitted while volunteering.
B. School Agreement for Specific Reason
Any parent who feels that their child needs an adult present with him/her in the morning may simply contact the Principal to make arrangements. Children who need this accommodation may need it for a variety of reasons including but not limited to IEP/504 needs, counseling needs, or other personal needs. Siblings are not permitted unless there is a need.
C. Pre-Arranged Parent/Teacher Conference
Parents who have a previously scheduled meeting with a teacher may come onto campus for their meeting. Drop-in or surprise visits are not permitted.
- McKinley staff members are supervising on the yards (8:10-8:30am) and in the cafeteria (8:00-8:30am). Morning campus supervisors and gate monitors are composed of Instructional Assistants, Paraeducators, Campus Supervisors, Teachers, and Administration, who all also work on campus during regular school hours.
- Gates are locked promptly at 8:30am and after that time students enter through the main office and get a tardy slip. Instruction begins promptly at 8:30am. Adults coming onto campus after 8:30am for group/committee meetings, school events, or volunteering, follow the SMMUSD Visitor Policy (see below). Adults may also utilize the office entrance vestibule as a gathering and information distribution area.
Note: Special/Alternate Morning Procedures may occur for special events or schoolwide functions such as the first day of school, jog-a-thon, sing-a-long, graduation etc. The school will provide information to parents in such situations.
• Morning Procedures Map - English and Spanish >
The gates open promptly at the end-of-school day bell and remain open for 10 minutes for pick-up. Parents should pre-arrange a pick-up gate location with their child. Parents being picked up via the car drive through wait at the courtyard gate.
Any students on campus after school must be enrolled in one of the after school programs with CREST, SAP, or the school. The students enrolled in these programs go directly there at the end-of-day bell and sign-in to the program. That program and their staff is then in charge of the supervision, safety, and learning of their students. If you have any questions or concerns with things that occur after school during one of these programs, please contact that program directly as they are seperate from the school.
Students not enrolled in after school programs cannot play on the playground even if their parent is present. Parents who would like their child in 1st-5th grade to have access to the playground after school, may sign him/her up for CREST Playground Access. The playground is also open to the public on weekends and local parks are open daily.
Parents may choose to let their child walk home on their own; parents should note this on the Emergency Card.
Once a student exits the campus at the end of the school day, they may not return to campus. If they leave after school to visit local vendors or businesses or visit in other friends’ homes, they will not be readmitted to campus. Please make sure that your child understands that once on campus, they should not leave without formal permission either during or after school.
- Enter the staff parking lot through the “enter only” driveway.
- Drive slowly and look out for children. Obey stop signs and staff directions.
- Pull up to the front of the lane before stopping your car.
- Stay in the car. Staff will open the door to let out students and will close the car door after they get out. Students should be ready with their backpack, lunch, and other items so they can depart the car quickly.
- Please model respect and appropriate behavior in the presence of your children and understand we are all working towards maintaining safety for all. The crossing guards are trained to stop traffic and to cross our children at busy intersections. Please do not coax your child, with a horn honk or a yell, to cross the street at any illegal point.
Staff Parking Lot
The parking lot is for staff only; there is no parking for parents or volunteers. There is limited parking around the school, so please plan enough time to locate parking and read street signs carefully.
Any cars that are double parked, illegally blocking fire lanes, or illegally parked in handicapped spots will be towed at the owner’s expense. Any cars not identified as staff cars parked in the lot will be towed at the owner’s expense.
For special school events there will be parking on the playground.
Children should be picked up promptly at the end of the school day. Any children not being picked up must be enrolled in a supervised program such as CREST, SAP Childcare, or Playground Access. The playground is open for use by the community after 6:00pm weekdays and all day on weekends.
Bicycle, Skateboard & Scooter Policy
Helmets are mandatory for children riding their bikes, skateboards or scooters to school. We have bike racks located by both playground. Locks are required and students must lock their own bikes, skateboards or scooters to the rack; they cannot be left in the classrooms, hallways or school office. Always walk bicycles, skateboards or scooters on school ground.
Dogs on Campus
Dogs are not allowed on campus at any time, even when they are being held or on a leash. Tying dogs to school perimeter fences whether attended or unattended is also not permitted.
Messages and Deliveries to Students
Every effort is made not to interrupt instructional time.
Please ask the office to transmit messages to your child only in the event of an emergency. Lunch deliveries for children should be dropped off at the office where they can be picked up by your child at an appropriate time.
Students must remember to bring their instrument to school. Forgotten instruments are not accepted for delivery; this is because 4th/5th grade students are learning responsibility and forgetting their instrument will give them the opportunity to learn from their mistake and remember it next time.
Emergency Pickup Procedures Maps
In the case of an emergency we will blast information via voice, email, and/or push notification.
A push notification (alert) to the home screen of your cell phone will only occur if you have downloaded the free SMMUSD app to your iphone or android. You can download this app from the app store on your phone.
It is also important that when you receive communication blasts labeled from “McKinley Elementary, firstname.lastname@example.org” you do not click the “unsubscribe” link. If you click this, you will not receive important emergency notifications. We try to send general information blasts out sparingly.
Please also follow us on twitter @McKinleyLions and @SMMUSD for real time information. Twitter updates are also viewable at our McKinley website and SMMUSD website.
You can also sign up for texts, emails, and/or phone calls from the City of Santa Monica regarding natural disaster, police activity, and other emergency information at www.smalerts.net.
It is important that you provide an updated Emergency Card every year, since we use the information on this card to contact you in the case of an emergency. This card also lets us know who we can release your child to in an emergency pick-up situation.