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Vendor Access

Vendor Information & Registration

Welcome

Thank you for your interest in doing business with Santa Monica-Malibu Unified School District. We are committed to a fair, transparent, and competitive procurement process in accordance with California public contracting laws.

How to Become a Vendor

To be considered for business with the District, vendors must:

  • Submit a completed W-9
  • Complete the District’s Vendor Registration Form
  • Provide proof of insurance (as required per contract)
  • Comply with fingerprinting/clearance requirements 
  • Complete any required Student Data Privacy Agreements (if applicable)
  • Complete any required SB848 Training (if applicable)

Note: Submission of documents does not guarantee selection for work.

Bidding Opportunities

The District utilizes an online bidding platform to advertise formal solicitations (RFPs, RFQs, and bids).

Vendors are responsible for monitoring these platforms for opportunities and updates.

Procurement Guidelines

  • Purchases are made in accordance with:
    • Uniform Guidance (2 CFR Part 200) (for federally funded purchases)
    • Applicable state procurement laws and education codes
    •  Local school district board policies and administrative regulations
    • Competitive bidding laws and established dollar thresholds
    • Funding source requirements (e.g., Title I, Special Education, Child Nutrition)
    • Conflict-of-interest laws and ethical standards
    • Prohibition on gifts, gratuities, or vendor incentives
    • Internal control procedures and audit requirements
    • Contracting requirements, including board approval when applicable

The District does not accept unsolicited proposals outside of formal procurement processes.

Purchase Orders & Payment

  • Work may not begin until a Purchase Order (PO) or fully executed contract is issued.
  • Payment is made upon receipt of approved invoices in accordance with contract terms.

Contact Information

For questions regarding procurement or vendor requirements, please contact:

Purchasing Department (vendorapplication@smmusd.org)