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Welcome to the Purchasing Department

The Purchasing Department is committed to supporting the goals and values of the District by:
arrow Providing the highest level of professional service to our customers.
arrow Obtaining goods and services in the most cost effective and fiscally responsible manner possible.
arrow Keeping the District compliant with all purchasing laws, guidelines and established policies.
arrow Encouraging competition among vendors through competitive bidding and fair negotiation.
arrow Maintaining a professional relationship with all vendors.
arrow Being ethical in all procurement functions.
arrow Continually educating our customers on procurement practices and laws.
arrow Being receptive to new ideas and concepts.
arrow Providing continuous training to our customers.
arrow Listening to our customers and their customers.

Goals

The goal of the Purchasing Department is to assist the District’s overall educational process at all times, understand all conditions, and to ensure a constant supply of goods and services necessary to support all school sites and departments by providing the following practices:
arrow Dedication to excellence and high ethical standards.
arrow Provide process and training which promotes compliance with applicable policies, procedures and regulations.
arrow Provide efficient, value added services that maximizes district resources.
arrow Promote effective communication integration with all departments to increase efficiency and productivity.
arrow Strengthen research capability by reaching out to other school districts and cities.
arrow Implement sustainable strategies that falls under Santa Monica-Malibu Unified School District policies.

Responsibilities

arrow Conduct purchasing transactions in accordance with established Board of Education policies and consistent with all Local, State and Federal laws.
arrow Conduct competitive bidding by means of advertised bids, written quotations, and oral price quotations in compliance with Board Policy, Administrative Regulations and/or State and Federal laws.
arrow Submit listings of all purchase orders written for ratification and/or approval by the Board of Education.
arrow Conduct, supervise, and coordinate all purchase transactions for the schools and operating departments of the District from those sources able to offer the best prices consistent with quality, delivery, and service.
arrow Maintain sound business management principles and efficient office procedures, reports, records, and systems for the proper conduct of the department.
arrow Act as a center of information on sources for services, equipment, and supplies used by the District.
arrow Establish a purchasing calendar to consolidate the ordering of seasonal items and seek price benefits through proper timing and quantity of purchasing.
arrow Ensure that all orders are placed on the basis of quality, price, and delivery with no favoritism extended to any vendor.
arrow Maintains a Fixed Asset Inventory and disposition of obsolete and surplus equipment.
arrow Oversees the District Print Shop which provides outstanding reproduction services.
arrow Directs the operations of the District Mail Room which provides pick up, sorting, and delivery of all US Postal Service mail and Inter-district mail and materials to the district offices and school sites.

Mission Statement

The mission of Santa Monica-Malibu Unified School District Purchasing Department is to provide the highest quality of products and services at the best value, in a timely and efficient manner to support and guide all schools and departments and to create a supportive environment for student achievement.











Santa Monica-Malibu Unified School District
1651 16th Street
Santa Monica, California 90404
310-450-8338