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Facility Use Permits
While school facilities are used primarily for school programs and activities, they are also a powerful resource for learning opportunities within our community as a whole. We manage the use of school facilities by outside organizations and community groups as provided for in the Civic Center Act, and work with the cities of Malibu and Santa Monica to provide afterschool activities and playgrounds for students.
The other half of our office, Theater Operations, manages and permits the use of theaters and auditoriums, filming and large special events.
All outside groups who use District facilities must obtain a permit from the Facility Permit Office. To obtain a permit:
- RULES OF USE: Please review the Rules of Use for Facilities when considering the use of school facilities. There are policies and regulations such as the State law prohibiting the use of tobacco and alcohol on school sites that you need to be aware of and be willing to abide by.
- AVAILABILITY: Please fill out an Availability Request Form and return it to Facility Permit office by email (facilitypermits@smmusd.org), fax (310-255-7992) or mail (Attn: Facility Permits, 601 Pico Blvd., Santa Monica, CA 90405.) The Availability Request Form will be sent by our office to the Site Principal or Administrator to determine if the facility is available on the date and time your request.
- ESTIMATE: If the facility is available, our office will send you a rough estimate of costs. The estimate will include applicable rental fees, personnel costs, the $25 application fee, and equipment charges. The estimate will be revised with changes in the rental or demands of the school site.
- Rental Fees are based on the approved Fee Schedule for Use of District Facilities during non-school hours. [Please note: There is a three hour minimum and printed rates are for three hours of use. After the first three hours, an hourly rate of one third of the base rate will be applied.]
- Rental Fees are based on the approved Fee Schedule for Use of District Facilities during non-school hours. [Please note: There is a three hour minimum and printed rates are for three hours of use. After the first three hours, an hourly rate of one third of the base rate will be applied.]
- SUBMIT DOCUMENTS: To complete the permit, you will need to provide the following items to the Permit Office:
- Signed agreement – It must be signed by an authorized representative of your group.
- Check for Rental Fee and Estimate of Services
- Check for Security Deposit – A refundable Security Deposit is required as part of this Agreement. The amount will be determined based on the rental.
- Insurance Certificate - The potential user must present an Insurance Certificate of General Liability, Professional Liability including sexual misconduct, and Owned and Non-Owned Automobile Liability insurance used in the performance of service(s) by Applicant of at least $1,000,000 combined single limit that names SMMUSD as additionally insured.
- If your group does not have Liability Insurance, please ask about the Alliance of School for Cooperative Insurance Programs (ASCIP) Tenant Users Liability Insurance Program (T.U.L.I.P.s).
- Non-Profit – Non-Profit Organizations must present their Letter of Determination from the IRS to receive the lower Non-Profit rates.
- FACILITY USE PERMIT: When received, the Director of Theater Operations and Facility Permits will sign the rental agreement and issue a Rental Permit. You must have a copy of the Facility Permit with you while you are on the facility. Facility use is not approved until a completed permit is received by the user.
For more information, please contact the Facility Permit Office. Our office is in the basement of Barnum Hall on the campus of Santa Monica High School. The office is open for telephone communication from 9:30am – 6:00pm Monday – Friday. During school hours we are open for walk ins from 3:30pm – 6:00pm and by appointment at other times.