TO: BOARD OF EDUCATION ACTION

11/01/01

FROM: SUPERINTENDENT

RE: APPROVAL OF MINUTES

RECOMMENDATION NO. A.1

It is recommended that the Board of Education approve the following Minutes: None

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:



TO: BOARD OF EDUCATION ACTION/CONSENT

11/01/01

FROM: SUPERINTENDENT

RE: BASIC AND SUPPLEMENTAL/TEXTBOOKS TO BE ADOPTED
RECOMMENDATION NO. A.2It is recommended that the following basic and supplemental textbooks be adopted for use in the Santa Monica-Malibu Unified School District effective immediately.

COMMENT: In accordance with the Board of Education policy, the textbooks listed below have been on public display for the past two weeks in the Educational Services Department at 1638 17th Street, Santa Monica, CA 90405.

ENGLISH TO USE, by Barbara and David Trautman, Language Arts, copyright 1998, Grade 7, SUPPLEMENTARY, person requesting adoption: Diane Gonsalves, John Adams for Readers/Writers Workshop

ENGLISH TO USE-STUDENT WORKBOOK, by Barbara and David Trautman, Language Arts, copyright 1998, Grade 7, SUPPLEMENTARY, person requesting adoption: Diane Gonsalves, John Adams for Readers/Writers Workshop

JUNIOR DICTIONARY, by E.L. Thorndike/Clarence Barnhart, Language Arts, copyright 1997, Grade 7, SUPPLEMENTARY, person requesting adoption: Diane Gonsalves from John Adams for Resource class

UNITED STATE HISTORY TEACHERS EDITION, by Wayne King and John Napp, US History-Social Studies for grade 6-8 SDC, published by AGS, copyright 2001, BASIC, request made by Kristin Ferres of John Adams Middle School

UNITED STATE HISTORY, by Wayne King and John Napp, US History-Social Studies for grade 6-8 SDC, published by AGS, copyright 2001, BASIC, request made by Kristin Ferres of John Adams Middle School

UNITED STATE HISTORY STUDENT WORKBOOK, by Wayne King and John Napp, US History-Social Studies for grade 6-8 SDC, published by AGS, copyright 2001, BASIC, request made by Kristin Ferres of John Adams Middle School

WORLD HISTORY HANDBOOK, by Wayne King and John Napp, US History-Social Studies for grade 6-8 SDC, published by AGS, copyright 2001, BASIC, request made by Kristin Ferres of John Adams Middle School

AGS WORLD HISTORY, by Wayne King and John Napp, US History-Social Studies for grade 6-8 SDC, published by AGS, copyright 2001, BASIC, request made by Kristin Ferres of John Adams Middle School

THE COLOR PURPLE, by Alice Walker, English, Grade 11, Published Pocket Books, copyright 1982, Supplemental, request made by Lori Horn of Samohi

BURIED ONIONS, by Gary Soto, published by Harper Collins, English, Grade 9, Published Pocket Books, copyright 1997, Supplemental, request made by Lori Horn of Samohi

THIS BOYS LIFE, by tobias Wolff, published by Harper and Row, English, Grade 10, copyright 1989, Supplemental, request made by Lori Horn of Samohi

MONSTER, by Walter Dean Myers, published by Harper Collins, copyright 1999, English, Grade 10, Supplemental, request made by Lori Horn of Samohi

SHORT STORY MASTER PIECES, Edited by Robert Penn Warren and Albert Erskine, published by Dell, English, Grade 9, Published Pocket Books, copyright 1997, Supplemental, request made by Lori Horn of Samohi

ESSENTIAL ELEMENTS 2000, COMPREHENSIVE BAND METHOD, by Tim Lautzenheiser, John Higgins, Published by Hal Leonard, Music for Grades 4 & 5, Supplemental, copyright 1999, request made by Tom Whaley of Educational Services



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TO: BOARD OF EDUCATION ACTION/CONSENT

11/01/01

FROM: SUPERINTENDENT/LISE REILLY

RE: APPROVAL OF INDEPENDENT CONTRACTORS

RECOMMENDATION NO. A.3

It is recommended that Board of Education enter into an agreement with the following Independent Contractors. These contracts are included in the 2001/2002 budget.
Contractor/Contract Dates Description Site Funding
Family Service of Santa Monica

Nov 1, 2001- June 30, 2002

Cost: Not to exceed $6,360

To provide 8 hours per week of supervised individual and crisis counseling at Olympic High School Educational Services Safe and Drug Free Schools

01-37100-0-19150-1000-5802-035-1300

Michael Hill

Nov 1, 2001-June 30, 2002

Cost: Not to exceed $3,500

To produce the 2000-2001 school year District-wide School Accountability Report Card (SARC) Educational Services Instructional Administration

01-00000-0-11100-21000-5802-030-1300

Michael Hill

Nov 1, 2001- June 30, 2002







Cost: Not to exceed $10,400

To work with District staff to create online, searchable access to the District's existing policies and administrative regulations using FileMaker Pro Database software. Create word-processed copies of policies not currently in electronic format Human Resources Unrestricted Resource/

Other General Admin/

Personnel Services





01-00000-0-00000-72000-5802-025-1250

Jewish Family Service of Santa Monica

Sept. 5, 2001-June 21, 2002

Cost: Not to exceed $3,000

Individual, group, family counseling; classroom & PTA presentations; referrals; crisis intervention John Adams Middle School JAMS Gift

01-90120-0-11100-10000-5802-011-4110

NCCJ National Conference for Community & Justice

Nov. 1, 2001-June 30, 2002

Cost: Not to exceed $3,500

To provide two days of human relations training to district teachers Educational Services City of SM - Multicultural Programs

01-91230-0-19200-10000-5802-030-1300





MOTION MADE BY:

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TO: BOARD OF EDUCATION ACTION/CONSENT

11/01/01

FROM: SUPERINTENDENT

RE: OVERNIGHT FIELD TRIP (S) 2001-02

RECOMMENDATION NO. A.4





It is recommended that the Board of Education approve the special field trip (s) listed below for students for the 2000-01 school year. No child will be denied due to financial hardship.

School

Grade

# of Students



Destination Dates


Principal Teacher


Cost / Paid for


Subject


Purpose of Trip
Webster

Grade 4

30 students

Catalina Island

11/07/01 to

11/09/01

Phil Cott

Katie Jochims

$200.00 per student

paid for by PTA and scholarship funds

Science To study the marine environment and ecology with hands on experience.
Webster

Grades

4/5

90 students

Sacramento, Ca. 5/1/02 to 5/3/02 Phil Cott

Bea Poole

$531.00 per student

paid for by PTA and scholarship funds

History Fourth and Fifth grade students will have completed a study of California's History. Will visit sites that include the Capitol, Coloma, Sutters Fort and Mill.
Webster

Grade 5

75 students

Astro Camp

Idyllwild, CA

5/15/02 to

5/17/02

Phil Cott

Victoria Winokur

$150.00 per student. Students have raised the money on their own through fund raising, PTA, Scholarship fund Science Gives students an opportunity to participate in a series of hands-on science discovery oriented science seminars. They will be taught a series of science classes both in classroom labs and out in the field. In the evenings they will study astronomy as well.
Webster

Grade 5

75 students

Yosemite

6/3/02 to

6/7/02

Phil Cott $350 per student. Students have raised the money on their own through fund raising, PTA, Scholarship fund Science To allow students to experience a curriculum in the snow and @ high elevations. They will also explore the geological and ecological wonders of this environment and come back with a new awareness of our world and themselves.




MOTION MADE BY:

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ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/CONSENT

11-01-01

FROM: SUPERINTENDENT / LAUREL SCHMIDT

RE: EXPULSION OF STUDENT (B/D 08-20-86)

RECOMMENDATION NO. A.5

It is recommended that the Board of Education expel student

(B/D 08-20-86).

COMMENT: The Principal of Santa Monica High School recommended the expulsion based on the student's violations of Education Code Section 48900 (a)(1) and (a)(2):

"Caused, attempted to cause or threatened to cause physical injury to another person."

Education Code 48900 (a)(1)

"Willfully used force or violence upon another, except in self defense."

Education Code 48900 (a)(2)

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TO: BOARD OF EDUCATION ACTION/CONSENT

11/01/01

FROM: SUPERINTENDENT

RE: APPROVAL OF PURCHASE ORDERS

RECOMMENDATION NO. A.6

It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from October 12, 2001, through October 23, 2001 for fiscal year 2000/01.


MOTION MADE BY:

SECONDED BY:
STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/CONSENT

11/01/01

FROM: SUPERINTENDENT

RE: CONFERENCE AND TRAVEL APPROVAL/RATIFICATION

RECOMMENDATION NO. A.7





It is recommended that the Board of Education approve/ratify the following Requests for Absence on District Business (Conference and Travel) forms.

COMMENTS: Entries are alphabetical, by employee last name. In addition to the employee's name and site/location, each entry contains the following information: name, location and date (s) of the conference, complete account code, fund and program names, and the total estimated cost as provided by the site administrator.

The average cost for substitute teachers is $130/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.)



NAME

SITE

Account Number

Fund - Program Number

CONFERENCE NAME

LOCATION

DATE (S)

COST

ESTIMATE

ARMSTRONG, Brenda

Samohi

01-73150-0-00000-21400-5220- 015-4150 General Fund -

Resource: Staff Dev (CPDP)

California Dance Education Assn.

Long Beach, CA

October 19 - 21, 2001

$135.00
BERRIMAN, J. Wallace

Facilities Management

01-81500-0-00000-81100-5220-061-2602 General Fund -

Resource: Ongoing and Major Maintenance

The Money & Muscle of Facilities Maintenance

Ontario, CA

November 2, 2001

$180.00



CONTRERAS, Luis

Samohi

No Cost to District

CPM Training

Ontario, CA

Oct. 18 & Dec. 13, 2001; Feb. 4,

Mar. 21 & May 9, 2002

SUB ONLY
DEASY, John

Superintendent

01-00000-0-00000-72000-5220-020-1200 General Fund -

Function: Other Genl. Admin.

Dinner Meeting (6 people)

Santa Monica, CA

October 6, 2001

Lunch Meeting (4 people)

Santa Monica, CA

October 8, 2001

Dinner Meeting (Samohi Admin Staff)

Santa Monica, CA

October 8, 2001

$251.49





$63.35





$105.35

DEMPSEY, Juliet

John Adams Middle

01-72600-0-11110-10000-5220-011-4110 General Fund -

Resource: SIP (K-6)

California School Library Assn. Annual Conference

Long Beach, CA

November 2, 2001

$109.04

+ SUB

DONOHOE, Mary C.

Roosevelt Elementary

01-72600-0-11100-10000-5220-007-4070 General Fund -

Resource: SIP (K-6)

California Reading Assn. Annual Conference

Ontario, CA

November 8 - 10, 2001

$180.00

+ SUB

GARBARINI, Rachelle

Special Education

01-33200-0-57300-11900-5220-044-1400 General Fund -

Resource: Spec. Ed. - IDEA Preschool

Teamwork 2001

San Diego, CA

November 7 - 10, 2001

$600.00
GLEASON, Beverly

Samohi

No Cost to District

Small Learning Community Site Visit

Norwalk, CA

October 9, 2001

SUB ONLY
GRANT, Nancy

Samohi

01-90140-0-11100-41000-5220-015-4150 General Fund -

Resource: Reimbursed by ASB

AP Conference

Venice, CA

October 6, 2001

$150.00
HOPKINSON, Sandra

Lincoln Middle

01-72600-0-11100-10000-5220-012-4120 General Fund -

Resource: SIP (K-6)

Literacy through the Social Science

Los Angeles, CA

October 13, 2001

$45.00
KRUG, Jessica

Educational Services

01-72800-0-11100-10000-5220-035-1300 General Fund -

Resource: Staff Dev. (BTSA)

CFASST Training Network Meeting

Alhambra, CA

October 9, 2001

$35.00

KUSION, Alex

John Adams Middle

01-72600-0-11100-10000-5220-011-4110 General Fund -

Resource: SIP (K-6)

Threat Assessment Workshop

Santa Monica, CA

October 6, 2001

$7.00
LaBRIE, Marilyn

Grant Elementary

01-56400-0-00000-39000-5220-041-1400 General Fund -

Resource: Medi-Cal Billing Option

Community CPR & First Aid

Santa Monica, CA

October 13 & 25, 2001

$50.00
MARTINEZ, Gloria

Malibu High School

01-73150-0-00000-21400-5220-010-4100 General Fund -

Resource: Staff Dev. (CPDP)

ACSA Annual Conference

San Francisco, CA

November 8 - 10, 2001

$425.00
MILLER, Stephanie

Olympic High School

01-41100-0-11100-10000-5220-014-4140 General Fund -

Resource: IASA Innov. Educ.

Creative Strategies for Working with O.D.D. Children & Adolescents

Fullerton, CA

December 3, 2001

$119.00
NEILL, William

Samohi

01-73150-0-00000-21400-5220-015-4150 General Fund -

Resource: Staff Dev. (CPDP)

California Math Council

Palm Springs, CA

November 2, 2001

$200.00

+ SUB

ORLOWSKI, Jami

John Adams Middle

01-72600-0-11100-10000-5220-011-4110 General Fund -

Resource: SIP (K-6)

Project Alert (Drug Education)

Westchester, CA

October 30, 2001

$125.00
PARKER, Jason

Samohi

01-90140-0-11100-41000-5220-015-4150 General Fund -

Resource: Reimbursed by ASB

Advanced Placement Workshop - Computer Science

Irvine, CA

December 8, 2001

$125.00

+ SUB

PAULSON, Janet

Grant Elementary

01-33200-0-57300-11900-5220-044-1400 General Fund -

Resource: Spec. Ed. IDEA Preschool

Pasadena City College: Techs, Tools for Supervision

Pasadena, CA

October 6, 2001

$60.00
SINFIELD, Deanna

Franklin Elementary

01-33200-0-57300-11900-5220-044-1400 General Fund -

Resource: Spec. Ed. IDEA Preschool

Discrete Trial Training Workshop

Seal Beach, CA

January 11 - 12, 2002

$395.00
SUSKIN, Robyn

John Muir Elementary

01-72600-0-1110-10000-5220-005-4050 General Fund -

Resource: SIP (K-6)

Reading Results for K-6 Teachers

West Los Angeles, CA

August 13 - 17, 2001

$100.00
VACA, Jesus

Educational Services

01-91230-0-19200-10000-5220-059-1501 General Fund -

Resource: City of Santa Monica

LACOE Frontline Leadership & Management Series

Downey, CA

October 10 - 18, 2001

$350.00
WHALEY, Tom

Educational Services

01-70180-0-11100-10000-5220-035-1300 General Fund -

Resource: Arts Education Partnership Grant

01-70180-0-17000-10000-5220-035-1300 General Fund -

Resource: Arts Education

CDE - Standards Awareness Workshop

Costa Mesa, CA

October 30, 2001







Regional MAP Conference

Los Angeles, CA

November 9, 2001

$80.00











$80.00

ZRINZO, Peter

Educational Services

No Cost to District

Digital High School Technology

Expo 2001

Pasadena, CA

October 12, 2001

0
Adjustments

(Preapproved expenses 10% in excess of approved costs that must be approved by Board)

(Changes in Personnel Attendance)

NONE
Group Conference and Travel: In-State

* a complete list of conference participants is on file in the Department of Fiscal Services

FLYNN, Patty

+ 30 Additional Staff

John Muir Elementary

01-41100-0-11100-10000-5220-005-4050 General Fund -

Resource: IASA Innov. Educ.

John Muir Staff Retreat

Santa Barbara, CA

August 29 - 30, 2001

$3,104.50
AVALOS, Adan

+ 2 Additional Staff

Samohi

01-73150-0-00000-21400-5220-015-4150 General Fund -

Resource: Staff Dev. (CPDP)

Chicano Graphic Art in Calif.

Westwood, CA (UCLA)

Oct. 7 & 20 and Nov. 10 & 29, 2001

$195.00
BEHVAN, Tom

+ 2 Additional Staff

Lincoln Middle

01-72600-0-11100-10000-5220-012-4120 General Fund -

Resource: SIP (K-6)

With Difference Eyes

Westwood, CA (UCLA)

October 20, 2001

$240.00
AVEDIAN, Ray

+ 4 Additional Staff

John Adams Middle

01-40100-0-11100-10000-5220-035-1300 General Fund -

Resource: IASA Title II Eisenhower

CSTA

Palm Springs, CA

October 25 - 28, 2001

$2,500.00

+ 5 SUBS

LEININGER, Joy

+ 2 Additional Staff

Franklin Elementary

01-72600-0-11100-10000-5220-002-1501 General Fund -

Resource: SIP (K-6)

Boost Reading Comprehension

Long Beach, CA

November 1, 2001

$477.00

+ 3 Subs

BADT, Amy

+ 3 Additional Staff

Franklin Elementary

01-72600-0-11100-10000-5220-002-4020 General Fund -

Resource: SIP (K-6)

Math for K-3 Active Involvement is the Key!

Torrance, CA

November 14, 2001

$676.00

+ 4 Subs

NIX, Marcia

STEVENS, Lori

Webster Elementary

01-72600-0-11100-10000-5220-008-4080 General Fund -

Resource: SIP (K-6)

Marcy Cook Workshop

Burbank, CA

November 15, 2001

$378.00

+ 2 Subs

Out-of-State Conferences: Individual
SINFIELD, Deanna

Franklin Elementary

01-33200-0-57300-11900-5220-044-1400 General Fund -

Resource: Special Education- IDEA Preschool

Autism & Disorders of Relating and Communicating

Tyson's Corner, VA

November 9 - 11, 2001

$1,135.00
Out-of-State Conferences: Group
NONE

MOTION MADE BY:

SECONDED BY:

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AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/CONSENT11/01/01

FROM: SUPERINTENDENT

RE: ACCEPTANCE OF GIFTS

RECOMMENDATION NO. A.8

It is recommended that the Board of Education accept, with gratitude, checks and gifts totaling $79,587.41 presented to the Santa Monica-Malibu Unified School District.

It is further recommended that the Fiscal/Business Services Office, in accordance with Educational Code 42602, be authorized to increase the 2001-2002 income and appropriations by $63,222.41

as described on the attached listing.

COMMENT: The value of all non-cash gifts has been determined by the donors.

Also attached for informational purposes is a report itemizing Cumulative Totals of Gifts and Donations for Fiscal Year 2001-2002

MOTION MADE BY:

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AYES:

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ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/CONSENT

11/01/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES

RE: DENIAL OF CLAIM - STUDENT (DOB 8/02/90)

RECOMMENDATION NO. A.9

It is recommended that the Board of Education reject the claim presented on behalf of student (DOB 8/20/90) by Attorney, Henry G. Haddad on September 12, 2001. This claim was forwarded to the District's Insurance Administrator for determination.

COMMENT: Claimant alleges damages due to a trip and fall at Camp Bloomfield in Malibu on May 2, 2001.

Amount of claim - $105,000.

MOTION MADE BY:

SECONDED BY:

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AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/CONSENT

11/01/01

FROM: SUPERINTENDENT/JOSEPH N.QUARLES/RICK BAGLEY

RE: CERTIFICATED PERSONNEL - Elections, Separations
RECOMMENDATION NO. A.10ELECTIONS

ADDITIONAL ASSIGNMENTS

Name/Location Rate Effective Not to Exceed

ADAMS

Hale, Shannon 155 hrs @$51.21 10/15/01-6/21/02 Own Hrly/$7938

Santiago, Carol 155 hrs @$58.36 10/15/01-6/21/02 Own Hrly/$9046

TOTAL OWN HOURLY $16,984

Comment: Extra 6th period

01-Unrestricted Resource, Reg Ed K-12

EDUCATIONAL SERVICES

Hentschell, Denise $3000 Stipend 9/4/01-6/30/02 Stipend/$3000

TOTAL STIPEND $3,000

Comment: Sapid

01-Cal Safe Child Care Development

FRANKLIN

Joy, Marion $100 Stipend 9/1/01-9/28/01 Stipend/$100

TOTAL STIPEND $100

Comment: Weekend Conference Stipend

01-Reimbursed by PTA

LINCOLN

Massa, Darren 165 hrs @$45.49 10/1/01-6/21/02 Own Hrly/$7506

Seymour, Bob 165 hrs @$55.50 10/1/01-6/21/02 Own Hrly/$9158

TOTAL OWN HOURLY $7,506

Comment: Extra 6th period

01-Unrestricted Resource, Reg Ed K-12

MALIBU

Harvey, Victoria 150 hrs @$36.69 10/22/01-6/21/02 Own Hrly/$5504

Lanza, Katherine 150 hrs @$45.49 10/22/01-6/21/02 Own Hrly/$6824

TOTAL OWN HOURLY $12,328

Comment: Extra 6th period

01-Unrestricted Resource, Reg Ed K-12

Lovejoy, Anna 50 hrs @$34.90 9/1/00-6/25/01 Est Hrly/$1745

TOTAL ESTABLISHED HOURLY $1,745

Comment: Full Inclusion Planning

01-Special Education, 5-22 Severe

SAMOHI

Beeman-Solano, Amy 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

DeLaCruz, Gilda 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

Horn, Lorri 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

Howard, Jody 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

Krug, Jessica 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

Louria, Meredith 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

Sanders, Bryan 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

Thais, Robert 1 hr @$34.90 8/1/01-8/31/01 Est Hrly/$35

TOTAL ESTABLISHED HOURLY $280

Comment: Summer English Honors Placement

01-Unrestricted,Assessment

Baxter, Catherine 183 hrs @$58.29 9/5/01-6/21/02 Own Hrly/$10,667

TOTAL OWN HOURLY $10,667

Comment: Extra 6th Period

01-Unrestricted Resource

Edens, Meredith 228 hrs @$34.90 9/5/01-6/21/02 Est Hrly/$7957

Jago, Carol 228 hrs @$34.90 9/5/01-6/21/02 Est Hrly/$7957

TOTAL ESTABLISHED HOURLY $15,914

Comment: T.E.S. (Test of Essential Skills) Grading of Writing Tests

01-Unrestricted Resource, Assessment

WEBSTER ELEMENTARY

Granof, Deborah 30 hrs @$34.90 10/1/01-6/30/02 Est Hrly/$1047

TOTAL ESTABLISHED HOURLY $1,047

Comment: Teaching language arts to GATE students

01-Gifted/Talented Educ (GATE)

Norris, Jody 510 hrs @$34.90 10/1/01-6/30/01 Est Hrly/$17,799

TOTAL ESTABLISHED HOURLY $17,799

Comment: K-4 Intensive Reading

01-Unrestricted Resource, Reg Educ K-12

HOURLY TEACHERS

ADULT EDUCATION

McClure, Michael 608 hrs @$39.10 10/16/01-6/30/02 Est Hrly/$23,773

TOTAL ESTABLISHED HOURLY $23,773

Comment: ESL Teacher

11-Unrestricted Resource, Regular Education Adult

TOTAL OWN HOURLY, ESTABLISHED HOUR AND STIPENDS = $120.301

SUBSTITUTE TEACHERS

Effective

ADULT EDUCATION

($39.10/hour)

Hernandez, Angelica 9/14/01-6/30/02

CHILD DEVELOPMENT SERVICES

($12.82/hour)

Gheewala, Mehram 9/4/01

Langley, Bhakti 9/4/01

REGULAR DAY-TO-DAY

($118 Daily Rate)

Asselin, Sylvie 10/6/01

Carter, Robert 10/6/01

Jones, Evelyn 10/6/01

Kinzelberg, Mary 10/6/01

Krinski, Hallie 10/6/01

Larking, Lisa 10/6/01

Reynolds, James 10/6/01

Sarvian, Afsaneh 10/6/01

Schmitz, Will 10/6/01

Waldorf, Sherry 10/6/01

CHANGE IN ASSIGNMENT

Name/Assignment

Location Effective

Hoos, JuliaCheri 10/22/01

Malibu/MS English-History

From: 40%

To: 100%

PROBATIONARY CONTRACTS

Name/Assignment

Location Effective

Bressler, Rachel 10/15/01

School Nurse/Rogers 60%-Grant 20%

Henry, Cassy 9/01/01

CDS/Edison

TEMPORARY CONTRACTS

Name/Assignment Not to

Location Exceed Effective

Barba, Yesenia 50% 10/1/01-6/21/02

CDS/Rogers

Castillo, Carolina 50% 9/1/01-6/21/02

CDS/Edison

Mink, Jacqueline 100% 9/7/01-6/30/02

Student Services/Psychologist

LEAVES OF ABSENCE (paid)

Name/Assignment

Location Effective

Armfield, Gina 6/22/01-11/02/01

Pt Dume [maternity]

Valenzuela, Amanda 5/21/01-6/22/01

Lincoln

RESIGNATIONS

Name/Assignment

Location Effective

O'Keefe, Amy 9/28/01

Cabrillo

Quade, Valerie 6/30/01

CDS

MOTION MADE BY:

SECONDED BY:

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AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/CONSENT

11-01-01

FROM: SUPERINTENDENT/JOHN SLISS

RE: CLASSIFIED PERSONNEL - MERIT

RECOMMENDATION NO. A. 11





It is recommended that the following appointments for Classified Personnel (merit system) be approved and/or ratified. All personnel will be properly elected in accordance with District policies and salary schedule.

ELECTION

BASS, CAMPUS SECURITY OFFICER 10-15-01

RONALD 4.0 HRS/10 SAMOHI

RANGE: 25 STEP: 01

CARSTEN, INST ASST - SPECIAL ED 10-12-01

ELIZABETH 5.0 HRS/SY PT.DUME

RANGE: 20 STEP: 04

COOPER, INST ASST - CLASSROOM 10-15-01

CORY 3.0 HRS/SY MCKINLEY

RANGE: 18 STEP: 01

GARCIA, CHILDREN CENTER ASSISTANT 10-22-01

VERONICA 3.5 HRS/SY CDS

RANGE: 18 STEP: 01

HENDRICKS, CHILDREN CENTER ASSISTANT 10-25-01

DAVID 3.5 HRS/SY CDS

RANGE: 18 STEP: 01

LEWIS, BUS DRIVER 08-30-01

JESSE 7.0 HRS/10 TRANSPORTATION

RANGE: 28 STEP: 01

LUIS, CHILDREN CENTER ASSISTANT 10-22-01

NOEMI 3.5 HRS/SY CDS

RANGE: 18 STEP: 01

PINEDA-DE LARA, CHILDREN CENTER ASSISTANT 10-08-01

BLANCA 3.5 HRS/SY CDS

RANGE: 18 STEP: 01

RICHARDSON, INST ASST - SPECIAL ED 10-08-01

MELVIN 5.0 HRS/SY CABRILLO

RANGE: 20 STEP: 04

TAYLOR, CHILDREN CENTER ASSISTANT 10-16-01

TERESA 3.5 HRS/SY CDS

RANGE: 18 STEP: 01

YATES, BUS DRIVER 10-23-01

KATHY 7.0 HRS/10 TRANSPORTATION

RANGE: 28 STEP: 01

PROMOTION

COLAJEZZI, OFFICE ASSISTANT II 10-08-01

DENISE 4.0 HRS/10 SMASH

RANGE: 22 STEP: 01

FR: OFFICE ASSISTANT I

REINSTATED

REFAHI, CHILDREN CENTER ASSISTANT 10-15-01

YVONNE 3.5 HRS/SY CDS

RANGE: 18 STEP: 01

UNPAID LEAVE OF ABSENCE

DUMAIS, INST ASST - SPECIAL ED 09-01-01

LINDA ADAMS 03-01-02

PROFESSIONAL GROWTH

DURST, INST ASST - SPECIAL ED 08-01-01

PEGGY MCKINLEY

WORKING OUT OF CLASS

LANCASTER, CAFETERIA WORKER II 10-08-01

KELLY 5.0 HRS/SY FOOD SERVICES

FR: CAFETERIA WORKER I

INVOLUNTARY TRANSFER

DROZDOSKI, CHILDREN CENTER ASSISTANT 09-26-01

MANUELA 3.5 HRS/SY ROOSEVELT

FR: 3.5 HRS/SY FRANKLIN

LOPEZ, INST ASST - BILINGUAL 10-15-01

FRANCISCO 3.0 HRS/SY ROGERS

FR: 3.0 HRS/SY SAMOHI

INCREASE IN ASSIGNMENT

CRUZ, INST ASST - BILINGUAL 10-15-01

TERESITA 5.0 HRS/SY ROGERS

FR: 3.0 HRS/SY

ESCALERA, INST ASST - BILINGUAL 10-08-01

ROSALIE 5.0 HRS/SY EDISON 06-14-02

FR: 3.0 HRS/SY

JIMENEZ, INST ASST - BILINGUAL 10-08-01

MARGARET 5.25 HRS/SY EDISON 06-14-02

FR: 3.25 HRS/SY

MAILANDER, INST ASST - CLASSROOM 10-01-01

MARK 5.0 HRS/SY WEBSTER

FR: 3.0 HRS/SY

ROWLAND, INST ASST - SPECIAL ED 09-05-01

CARLA 5.0 HRS/SY CABRILLO

FR: 3.0 HRS/SY

VALADEZ, INST ASST - BILINGUAL 10-08-01

LUZ 5.0 HRS/SY EDISON 06-14-02

FR: 3.0 HRS/SY

TEMP/ADDITIONAL

CAPITANO, INST ASST - SPECIAL ED 09-05-01

CAROL MUIR 01-30-02

GARY, INST ASST - CLASSROOM 09-24-01

BARBARA ED SERVICES 10-31-01

GODINEZ, CHILDREN CENTER ASSISTANT 09-04-01

LORENA SAPID 06-30-02

HARMON, INST ASST - SPECIAL ED 09-24-01

LAURIE ED SERVICES 10-31-01

JIMENEZ, INST ASST - BILINGUAL 10-08-01

MARGARET EDISON 06-14-02

MALDONADO, INST ASST - CLASSROOM 09-24-01

ERICA ED SERVICES 10-31-01



MARSHALL, INST ASST - CLASSROOM 09-24-01

LILIAN ED SERVICES 10-31-01

OCAMPO, TRANSLATOR 08-01-01

IRMA SPUERINTENDENT OFFICE 06-30-02

VALADEZ, INST ASST - BILINGUAL 10-08-01

LUZ EDISON 06-14-02

SUBSTITUTE

ACUNA, INST ASST - SPECIAL ED 10-18-01

CLAUDIA SPECIAL ED 06-21-02

DONFELD, INST ASST - SPECIAL ED 10-22-01

SHAUNA SPECIAL ED 06-21-02

GARCIA, INST ASST - SPECIAL ED 09-27-01

CYNTHIA SPECIAL ED 06-21-02

HOPEWELL, INST ASST - PHYSICAL ED 10-22-01

ANDREW PERSONNEL COMMISSION 06-21-02

LAVIGNE, INST ASST - SPECIAL ED 10-18-01

IANNE SPECIAL ED 06-21-02

MEJIA, CHILDREN CENTER ASSISTANT 09-01-01

LORENA CDS 06-30-02

MERCER, STOCK AND DELIVERY CLERK 10-29-01

JAMES PURCHASING 11-05-01

MURPHY, CHILDREN CENTER ASSISTANT 09-01-01

TONY CDS 06-30-02

ONO, INST ASST - SPECIAL ED 10-19-01

MEGAN SPECIAL ED 06-21-02

PIEPER, BILINGUAL COMMUNITY LIAISON 09-01-01

YALITE WEBSTER 12-31-01

THORNTON, ELEMENTARY LIBRARY COORD 08-28-01

CHRISTINE ROGERS 09-30-01

VOSMIKOVA, CHILDREN CENTER ASSISTANT 10-08-01

BARBARA CDS 06-30-02

WARNER, INST ASST - SPECIAL ED 10-18-01

DAVID SPECIAL ED 06-21-02



WOODARD, INST ASST - SPECIAL ED 09-01-01

ANNETTE SPECIAL ED 06-21-02

RESIGNATION

GOODLOE, CHILDREN CENTER ASSISTANT 10-12-01

TONYA ADAMS

LIPSON, INST ASST - CLASSROOM MUSIC 09-04-01

KEITH SAMOHI

NORDSTROM, INST ASST - CLASSROOM 11-02-01

KEARSTEN ROGERS

ROWLAND, INST ASST - SPECIAL ED 10-25-01

CARLA CABRILLO


MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

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ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/CONSENT

11-01-01

FROM: SUPERINTENDENT/JOHN SLISS

RE: CLASSIFIED PERSONNEL - NON-MERIT
RECOMMENDATION NO. A.12It is recommended that the following be approved and/or ratified for Classified Personnel (Non-Merit). All personnel assigned will be properly elected on a temporary basis to be used as needed in accordance with District policies and salary scheduled.
CHILD CARE ASSISTANT

GOMEZ, MONICA CDS 10-08-01 - 06-30-02

MARTIN-CHUN,ZOILA CDS 10-11-01 - 06-30-02

RODA, DELFINA CDS 10-10-01 - 03-07-02

NOON SUPERVISION AIDE

COMPTON, ROBERT ADAMS 10-09-01 - 06-21-02

DESAI, BELLA MCKINLEY 10-01-01 - 06-21-02

HERRERA, HELEN MCKINLEY 10-04-01 - 06-23-02

SHEHORN, NOEL PT.DUME 09-14-01 - 06-21-02

ASSISTANT COACH

CLARK, TRAVIS SAMOHI 10-05-01 - 11-30-01

LOPEZ, ALEXUS SAMOHI 10-02-01 - 12-31-01

MINTON, DANIELLE SAMOHI 10-08-01 - 12-31-01



MOTION MADE BY:

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AYES:

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ABSTENTIONS:


TO: BOARD OF EDUCATION MAJOR/ACTION

11/01/01

FROM: SUPERINTENDENT

RE: APPOINTMENTS TO DISTRICT ADVISORY COMMITTEES

RECOMMENDATION NO. A.13

It is recommended that the Board of Education make appointments to the District Advisory Committees for the 2001-2002 school year.

COMMENT: The Board of Education wishes to thank those who have taken the time and effort to apply for membership on one of the following district advisory committees as well as publicly thanking on-going DAC members who continue to contribute valuable thought, insight and energy on behalf of the district's students.

Applications and committee composition/vacancies have been sent to the Board members under separate cover and will be available at the meeting. Appointments will be made at the Board meeting.

Community Health and Safety

Child Care and Development

Fine Arts

Instructional Technology

Intercultural Advisory

Special Education

Sports and Physical Education


MOTION MADE BY:

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AYES:

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ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/MAJOR 11/01/01

FROM: SUPERINTENDENT/TIM McNULTY/ROSEMARY ECKER

RE: APPROVAL OF SPECIAL EDUCATION CONTRACTS

RECOMMENDATION NO. A.14


It is recommended that the Board of Education approve the following Special Education Contracts for fiscal year 2001-2002 as follows:

NOTE FOR ELECTRONIC USERS: the Tables would not transfer properly and have been deleted from the electronic versions only. All information is available via fax from the Office of Special Education (310/450-8338 extension 393) or in hard copy at the meeting.

MOTION MADE BY:

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TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/LISE REILLY/STEVE CANNELL

RE: GOVERNOR'S PERFORMANCE AWARD "B" APPROVAL OF SITE GOVERNANCE BUDGET FOR WEBSTER ELEMENTARY

RECOMMENDATION NO. A.15





It is recommended that the Board of Education approve the attached Site Governance Council-approved budget for Webster Elementary School. Funds for this award are determined by the State Department of Education, with half of the award going to the Site Governance Council for school site use and the other half for bonuses for all staff assigned to the site, based on the F.T.E. calculation.

BACKGROUND AND RATIONALE

Award "A" was approved in May of 2001 and the funds were allocated based on A.D.A. at those schools that qualified. This award, Award "B", is the second Governance Performance Award. Eligibility is based on a school meeting or exceeding its 5% growth target on the A.P.I. The growth must also meet or exceed 80% of the schools target for significant subgroups. Elementary and middle schools must have 95% of the enrolled students participating in the SAT9. High schools must have 90% of the enrolled students participating in the SAT9.

Guidelines that were used when developing the plan include:

connecting the expenditure with School Improvement Plan;

focusing on improving student learning;

looking for ways to maximize the dollars;

keeping collective bargaining groups in mind regarding contract, salaries and working conditions, and

concentrating on one-time expenditures, such as materials, supplies and equipment.

COMMENT

There is a contingency amount of 20% allocated at each site by the Site Governance Council to pay for the benefits that were added to each bonus for the staff. The legislation did not allow for the State funds to pay these benefits. Therefore, the District requested that each site provide a fund to cover this payment. The practice was advised by the State.

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/JOSEPH QUARLES/RICK BAGLEY

RE: APPROVAL OF BOARD POLICY 4113 - ASSIGNMENT

RECOMMENDATION NO. A.16

It is recommended that the Board of Education adopt Board Policy 4113, Assignment. This item was previously discussed by the Board at the meetings of 10/4/01 and 10/18/01.

COMMENTS: BP 4113 (Assignment) is being recommended for adoption as part of the Board's on-going work to establish, revise and update Board policies. This particular policy, if adopted, would replace existing BP 4113 which was adopted by the Board on November 5, 1998. The attached policy is recommended by the California School Board's Association (CSBA) as meeting the current provisions of all new laws and regulations. The CSBA recommended policy was last updated in March, 2001.

This is a revised and MANDATED policy which includes language encouraging assignment of fully qualified teachers to the lowest performing schools, and a note regarding a NEW LAW that establishes incentives for teachers with National Board for Professional Teaching Standards (NBPTS) certification to teach in low-performing schools for four years.

Education Code 35035 gives the Superintendent or designee the authority to assign personnel subject to Board approval.

The policy addresses the need to assign qualified teachers to the lowest performing schools. Education Code 44395 provides one-time $10,000 merit awards to teachers who are employed by districts, including charter schools, and who have attained certification from the National Board for Professional Teaching Standards. SB 1666 (Ch. 70, Statutes of 2000) amended Education Code 44395 to provide an additional $20,000 if the teacher agrees to teach for four years in a low-performing school, defined as one that is in the bottom half of all schools statewide based on the Academic Performance Index.

RECOMMENDATION NO. A 16 (Continued)

Page 2 of 3

Education Code 44250-44279 addresses credential types and provides conditions under which specified teachers may be assigned outside the scope of their credentials. Among these statutes, Education Code 44258.3 allows the Board to assign the holder of a credential other than an emergency permit to teach any subjects in departmentalized classes in any of grades K-12, with the teacher's consent, provided that the Board first verifies that the teacher has adequate knowledge of each subject to be taught. If the district makes such assignments, Education Code 44258.3 mandates the Board to establish policies and procedures for verifying the adequacy of these teachers' subject knowledge; the following paragraph is provided for these districts.

Pursuant to Education Code 44258.9, the County Superintendent of Schools is responsible for monitoring teacher assignments and reporting to the Commission on Teacher Credentialing (CTC). In schools and districts likely to have misassignments based on past experience or other information, the County Superintendent must review assignment practices annually. In all other schools, he/she must review assignment practices on a four-year cycle. In counties in which there is a single school district, the CTC is responsible for monitoring teacher assignments. SMMUSD is reviewed on a four-year cycle with the next review scheduled for 2002-03.

Pursuant to Education Code 44258.9, the County Superintendent is required to notify any certificated administrator responsible for a misassignment and advise him/her to correct it within 30 calendar days. The County Superintendent is also required to notify the Superintendent of any district where five percent or more of the certificated teachers in the secondary schools are misassigned, advising him/her to correct the misassignments within 120 calendar days. Education Code 44258.9 also requires a teacher who believes he/she has been misassigned, after exhausting any local remedies, to file a written notification with the County Superintendent, who must advise the teacher as to the legality of the assignment within 15 working days.



RECOMMNEDATION NO. A.16 (Continued)

Page 3 of 3

Education Code 44258.7 allows the use of a committee to

approve, in advance, the voluntary assignment of full-time teachers to teach an elective course outside their credential authorization in an area for which they have special skills or preparation. Assignments approved by such a committee can be made for any percentage of a teacher's assignment.

With respect to numbering of this policy, currently there is an existing BP 4113 on the same topic in our Board Policy Manual. When updating policy manuals, the existing BP 4113 should be discarded and replaced with this revised/updated policy version.

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:

SMMUSD Board Policy BP 4113

Certificated Personnel

Assignment

In order to serve the best interests of students and the educational program, the Superintendent or designee shall assign certificated personnel to positions for which their preparation, certification, experience and aptitude qualify them.

Teachers may be assigned to any school within the district in accordance with the collective bargaining agreement.

The Board of Education encourages the assignment of experienced and fully credentialed teachers, including those who have attained National Board for Professional Teaching Standards certification, to schools with the greatest need to improve student achievement.

Teachers may be assigned outside the scope of their certificates or fields of study only as allowed by law and when so required in order to meet the needs of the educational program.

The Superintendent or designee may assign holders of a credential other than an emergency permit, with their consent, to teach subjects outside their credential authorization in departmentalized classes, pursuant to Education Code 44258.3. The Superintendent or designee shall develop procedures to verify the subject matter knowledge of the teacher before any such assignment is made. These procedures shall be developed with the assistance of subject matter specialists and shall be submitted to the Board for approval.

The Superintendent or designee shall periodically make an annual report to the Board on any teacher misassignments, including teachers who are on emergency credentials.

A. Committee on Assignments

The Superintendent or designee shall establish a committee on assignments which may grant approval for the voluntary assignment of full-time teachers to teach one or more elective courses outside their credential authorization in an area for which they have special skills or preparation.

Legal Reference:

EDUCATION CODE

35035 Additional powers and duties of superintendent

37616 Assignment of teachers to year-round schools

44250-44279 Credentials and assignments of teachers

44395-44398 Incentives for assigning NBPTS-certified teachers to low-performing schools

44824 Assignment of teachers to weekend classes

44955 Reduction in number of employees

GOVERNMENT CODE

3543.2 Scope of representation



SMMUSD BOARD POLICY 4113 (Continued)

Page 2 of 2

Management Resources:

WEB SITES

Commission on Teacher Credentialing: www.ctc.ca.gov



BOARD GOAL:

A. Quality Education for All



CSBA UPDATED: March, 2001

BOARD ADOPTED: November 5, 1998

BOARD UPDATED: ??


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/JOSEPH QUARLES/RICK BAGLEY

RE: APPROVAL OF BOARD POLICY 4111 - RECRUITMENT AND SELECTION

RECOMMENDATION NO. A.17

It is recommended that the Board of Education adopt Board Policy 4111, Recruitment and Selection. This item has been previously discussed by the Board at the meetings of 10/4/01 and 10/18/01.

COMMENTS: BP 4111 (Recruitment and Selection) is being recommended for adoption as part of the Board's on-going work to establish, revise and update Board policies. This particular policy, if adopted, would be new to our District policy manual. The attached policy is recommended by the California School Board's Association (CSBA) as meeting the provisions of all new laws and regulations. The CSBA recommended policy was last updated in March, 2001.

This policy has been updated by CSBA to reflect a NEW LAW providing incentive grants to districts to recruit and retain credentialed teachers in schools that are ranked at the bottom half of the state's Academic Performance Index.

This policy reflects the purposes of the Teacher Recruitment Incentive Program established by Education Code 44735, added by SB 1666 (Ch. 70, Statutes of 2000). Under this program, districts may apply for incentive grants to attract and retain credentialed teachers in schools ranking in the bottom half of the Academic Performance Index. Funds may be used at the discretion of the district for the purpose of reducing the number of teachers with emergency permits. Possible incentives listed in Education Code 44735 are included in the policy.

SB 1666 also added Education Code 44751 to establish six regional teacher recruitment centers across the state. With a focus on recruiting teachers to







RECOMMENDATION NO. A.17 (Continued)

Page 2 of 2

low-performing schools, the centers will, among other duties, provide information and counseling to prospective teachers, screen and distribute applications of prospective teachers to participating schools, and schedule interviews between candidates and school administrators.

Once approved, this policy will be placed in the Board Policy Manual immediately after BP 4102 and immediately prior to BP 4112.

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:

SMMUSD Board Policy BP 4111

Certificated Personnel

Recruitment And Selection

The Board of Education believes that Because an important factor in student achievement is the quality of the teaching staff. The Board of Education therefore intends desires to employ the most highly qualified and appropriate person available for each open position.

The Superintendent or designee shall recruit candidates for open positions based on an assessment of the district's needs for specific skills, knowledge and abilities. He/she shall develop job descriptions that accurately describe all essential and marginal functions and duties of each position, and shall disseminate job announcements to ensure a wide range of candidates.

The Superintendent or designee may provide incentives to recruit credentialed teachers to teach in any district school ranked in the bottom half of the state Academic Performance Index. Such incentives may include, but are not limited to, signing bonuses, improved work conditions, teacher compensation or housing subsidies.

The Superintendent or designee shall develop selection procedures that identify the best possible candidate for each position based on screening processes, interviews, observations, and recommendations from previous employers.

No inquiry shall be made with regard to the age, gender, race, ethnicity, religion, national origin, medical condition, disability or sexual orientation of a person seeking employment. During job interviews, applicants may be asked to describe or demonstrate how they will be able to perform the duties of the job.

District employment practices shall not discriminate against legal noncitizen residents. Inquiries to assure employment eligibility shall be made in accordance with law, Board policy and administrative regulation.

For each position, the Superintendent or designee shall present to the Board, one candidate who meets all qualifications established by law and the Board of Education for the position. No person shall be employed by the Board without the recommendation or endorsement of the Superintendent or designee.



Legal Reference:

EDUCATION CODE

200-262.4 Prohibition of discrimination on the basis of sex

44066 Limitations on certification requirement

44259 Teaching credential; exception; designated subjects; minimum requirements

44735 Incentive grants for recruiting teachers for low-performing schools

44750-44754.5 Regional teacher recruitment centers

44830-44831 Employment of certificated persons



SMMUSD BOARD POLICY 4111 (Continued)

Page 2 of 2

44858 Age or marital status in certificated positions

44859 Prohibition against certain rules and regulations re residency

52051 Academic Performance Index

GOVERNMENT CODE

12900 Unlawful employment practices

12940-12956 Discrimination prohibited; unlawful practices

UNITED STATES CODE, TITLE 8

1324(a)(b) Immigration and Nationality Act

UNITED STATES CODE, TITLE 42

2000d-2000d-7 Title VI, Civil Rights Act of 1964

2000e-2000e-17 Title VII, Civil Rights Act of 1964 as amended

2000h-2-2000h-6 Title IX, 1972 Education Act Amendments

12101-12213 Americans With Disabilities



BOARD GOAL:

A. Quality Education for All



CSBA UPDATED: March, 2001

BOARD ADOPTED: ??


TO: BOARD OF EDUCATION MAJOR/ACTION

11/01/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES/RODNEY TAYLOR

RE: APPROVAL OF BOARD POLICY 3550 - FOOD SERVICE/CHILD NUTRITION PROGRAM

RECOMMENDATION NO. A. 18

It is recommended that the Board of Education adopt Board Policy 3550, Food Service/Child Nutrition Program. This item was previously discussed at the Board meetings of 10/4/01 and 10/18/01.

COMMENTS: BP 3550 (Food Service/Child Nutrition Program) is being recommended for adoption as part of the Board's on-going work to establish, revise and update Board policies. This particular policy, if adopted, would be new to our District policy manual. The attached policy is recommended by the California School Board's Association (CSBA) as meeting the provisions of all new laws and regulations. The CSBA recommended policy was last updated in March, 2001.

This revised policy clarifies that the district's food service program is required to satisfy all legal requirements, including nutritional standards and dietary guidelines. The policy also contains updated legal citations and deletes references to out-dated State Board of Education policy.

Pursuant to 7 CFR 210.12, districts participating in the National School Lunch Program are encouraged to promote activities to involve students and parents/guardians in the program. The following optional paragraph reflects this intent and should be revised to reflect district practice.

In order to qualify for reimbursements under the National School Lunch and School Breakfast Programs, districts must comply with the nutritional standards specified in 7 CFR 210.10 and 220.8. The following paragraph is for use by districts participating in the National School Lunch and Breakfast Programs.

"Offer versus Serve" is an option which allows students to decline a certain number of meal items which they do not intend to consume while still allowing the meal to





RECOMMENDATION NO. A. 18 (Continued)

Page 2 of 2

qualify for reimbursement under the National School Lunch and School Breakfast Programs. Pursuant to 7 CFR

210.10 and 220.8, this option applies to high school students. At the Board's discretion, this option may be extended to students in all grades to the extent permitted by law.

This policy complies with CSBA guidelines in terms of numbering. However, the SMMUSD Board Policy Manual already has a BP 3550 on the record whose numbering is not in compliance with CSBA. The current BP 3550 will be manually renumbered as BP 3321. The new BP 3550 will then be inserted immediately after BP 3541.2 and immediately before BP 3553.


MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:

SMMUSD Board Policy BP 3550

Business and Noninstructional Operations

Food Service/Child Nutrition Program

The Board of Education recognizes that students need adequate, nourishing food in order to grow, learn and maintain good health. To reinforce the district's nutrition education program, foods available on school premises shall be:

1. Carefully selected so as to contribute to students' nutritional well-being and the prevention of disease

2. Prepared in ways which will appeal to students, retain nutritive quality and foster healthful eating habits

3. Served in age-appropriate quantities and at reasonable prices

The Superintendent or designee shall ensure that the meals offered by the district's food service program meet all legal requirements for participation in the National School Lunch and School Breakfast Programs.

The Superintendent or designee shall develop strategies designed to encourage the participation of students and parents/guardians in the selection of foods of good nutritional quality for school menus. Parents/guardians are encouraged to support the district's nutrition education efforts by considering nutritional quality when selecting any snacks which they may donate for occasional class parties.

To the extent permitted under the National School Lunch and School Breakfast Programs, students in all grades shall be allowed to decline a certain number of meal items which they do not intend to consume.

Legal Reference:

EDUCATION CODE

38080-38103 Cafeterias - establishment and use

45103.5 Contracts for management consulting services; restrictions

49490-49493 School breakfast and lunch programs

49500-49505 School meals

49510-49520 Nutrition

49530-49536 Child Nutrition Act

49540-49546 Child care food program

49547-48548.3 Comprehensive nutrition services

49550-49560 Meals for needy students

49570 National School Lunch Act

CODE OF REGULATIONS, TITLE 5

15500-15501 Food sales by student organizations

15510 Mandatory meals for needy students

15530-15535 Nutrition education

15550-15565 School lunch and breakfast programs

SMMUSD BOARD POLICY 3550 (Continued)

Page 2 of 2


CODE OF FEDERAL REGULATIONS, TITLE 7

210.1-210.31 National School Lunch Program

220.1-220.21 National School Breakfast Program

Management Resources:

WEB SITES

CDE, Nutrition Services Division: http://www.cde.ca.gov/nsd/

California Project L.E.A.N: http://www.dhs.cahwnet.gov/lean

U.S. Department of Agriculture; Child Nutrition Programs: http:// www.fns.usda.gov/cnd/



BOARD GOAL:

A. Quality Education for All



CSBA UPDATED: March, 2001

BOARD ADOPTED: ??




TO: BOARD OF EDUCATION MAJOR/ACTION

11/01/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES/RODNEY TAYLOR

RE: APPROVAL OF BOARD POLICY 3551 - FOOD SERVICES OPERATIONS/CAFETERIA FUND

RECOMMENDATION NO. A.19

It is recommended that the Board of Education adopt Board Policy 3551, Food Services Operation/Cafeteria Fund. This item was previously discussed by the Board at the meetings of 10/4/01 and 10/18/01.

COMMENTS: BP 3551 (Food Services Operation/Cafeteria Fund) is being recommended for adoption as part of the Board's on-going work to establish, revise and update Board policies. This particular policy, if adopted, would be new to our District policy manual. The attached policy is recommended by the California School Board's Association (CSBA) as meeting the provisions of all new laws and regulations. The CSBA recommended policy was last updated in March, 2001.

This is a MANDATED policy which contain new note and text regarding the serving of meals to adults other than employees and Board members who are on campus during meal times. Revised option also clarifies that reimbursement for wages and benefits paid from the general fund may not exceed actual costs incurred.

Education Code 38082 authorizes the cafeteria to sell food only to students, district employees, Board members and employees of the fund or association maintaining the cafeteria. Districts that wish to provide meals to other persons are mandated to adopt a resolution authorizing the provision of meals to other persons. In Management Bulletin No. 00-111, the California Department of Education addresses the issue of serving of meals provided under the National School Lunch and Breakfast Programs to persons other than those specified in Education Code 38082. The CDE recommends that the Board's policy or resolution specify the circumstances under which those other persons will be served and the means by which the district will ensure that costs of meals are not subsidized by federal or state reimbursements.

RECOMMENDATION NO. A.3551 (Continued)

Page 2 of 2

Pursuant to Education Code 45103.5, districts may contract with food service management companies only for consulting services for a period of one year. Such companies are not allowed to manage or operate food service programs on behalf of a district. However, it appears permissible under Education Code 45103.5 for a district to enter into a franchise agreement under which a school operates the food service as a fast food company franchise, paying the private company for training, recipes and the use of its logos. The food would be prepared at the school, and the franchise agreement would be subject to the competitive bidding requirements of the National School Lunch and School Breakfast Programs, as would the purchase of food products.

With respect to placement of this item in the Board Policy Manual, this policy will be inserted after BP 3550 and before BP 3553.


MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:

SMMUSD Board Policy BP 3551

Business and Noninstructional Operations

Food Service Operations/Cafeteria Fund

The Board of Education intends that, insofar as possible, school food services shall be a self-supporting, nonprofit program. Upon recommendation of the Superintendent or designee, the Board shall review and approve meal prices. Program financial reports shall be presented regularly to the Board.

Meals may be offered to employees and Board members as a matter of convenience. Since these meals may include federally donated food commodities, their price shall be set in accordance with state and federal guidelines.

Meals may be served to adults other than employees and Board members who are on campus during meal times for a legitimate purpose, such as serving as a classroom volunteer. Since these meals may include federally donated food commodities, their price shall be set in accordance with state and federal guidelines.

A. Cafeteria Fund

The Superintendent or designee shall establish a cafeteria fund independent of the district's general fund.

The wages, salaries and benefits of food service employees shall be paid from the cafeteria fund. (Education Code 38103)

To increase cost effectiveness, the Superintendent or designee shall centralize and direct the purchasing of food and supplies, the planning of menus, and the auditing of all food service accounts for the district.

B. Contracts with Outside Providers

With Board approval, the district may enter into a contract for management consulting services related to food service on a year-to-year basis.

With Board approval, the district may enter into a contract with a private company that enables a school to operate a franchise offering fast food items for sale to students. The franchise agreement and food purchases shall be subject to the competitive bidding requirements of the National School Lunch and School Breakfast Programs.



Legal Reference:

EDUCATION CODE

38090-38095 Cafeterias, funds and accounts

38100-38103 Cafeterias, allocation of charges











SMMUSD BOARD POLICY 3551 (Continued)

Page 2 of 2

42646 Alternate payroll procedure

45103.5 Contracts for management consulting services

49490-49493 School breakfast and lunch programs

49500-49505 School meals

CODE OF FEDERAL REGULATIONS, TITLE 7

210.1-210.31 National School Lunch Program

220.1-220.21 National School Breakfast Program

Management Resources:

CDE MANAGEMENT ADVISORIES

0701.00 Adult and Sibling Meals in the National School Lunch and School Breakfast Programs, No. 00-111

WEB SITES

CDE, Nutrition Services Division: http://www.cde.ca.gov/nsd/

U.S. Department of Agriculture; Child Nutrition Programs: http:// www.fns.usda.gov/cnd/



BOARD GOAL:

A. Quality Education for All



CSBA UPDATED: March, 2001

BOARD ADOPTED: ??


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES/RICK BAGLEY

RE: APPROVAL OF BOARD POLICY 3580 - DISTRICT RECORDS

RECOMMENDATION NO. A.20

It is recommended that the Board of Education adopt Board Policy 3580, District Records. This policy has been discussed by the Board at the meetings of 10/04/01 and 10/18/01.

COMMENTS: BP 3580 (District Records) is being recommended for adoption as part of the Board's on-going work to establish, revise and update Board policies. This particular policy, if adopted, would replace existing BP 3589 (attached) which was adopted in October, 1988. The updated policy is recommended by the California School Board's Association (CSBA) as meeting the provisions of all new laws and regulations. The CSBA recommended policy was last updated in March, 2001.

CSBA updated this Policy to reflect NEW LAW which authorizes the participation of victims of stalking in the Secretary of State's confidential address program.

Although 5 CCR 16022 authorizes districts to store permanent records only on microfilm, Education Code 35254, as amended by AB 1600 (Ch. 646, Statutes of 1999), now authorizes electronic district records. It is likely that Title 5 regulations will be amended to reflect this new law.

Government Code 6207 provides that, when creating a public record, the district must not include actual residences of students, parents/guardians or employees who have been victims of domestic violence when a substitute address is designated through the Secretary of State's Safe At Home Program (formerly known as the California Confidential Address Program (Cal CAP)). As amended by SB 1318 (Ch. 562, Statutes of 2000), victims of stalking may also participate in this program pursuant to Government Code 6205.5.

RECOMMENDATION NO. A.20 (Continued)

Page 2 of 2

Districts are required to accept the program participation card issued by the Secretary of State and Substitute a P.O. Box address as the participant's real address. According to the Secretary of State, a

participant's confidential, actual address may only be used to establish district eligibility and for school emergency purposes. Pursuant to Government Code 6207, a participant's confidential, actual address is not a public record and should not be made available to anyone under any circumstances.

With respect to numbering of Board policies, this updated version of BP 3580 conforms to CSBA numbering guidelines and is intended to replace the current version of BP 3580 which is in the Board Policy Manual



MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:

SMMUSD Board Policy BP 3580

Business and Noninstructional Operations

District Records

District records shall be developed, maintained and disposed of in accordance with law and California Department of Education regulations.

The Superintendent or designee shall establish regulations that define records which are permanent, optional and disposable and specify how each type of record is to be maintained or destroyed. Any microfilm or electronic copies of original records shall be permanently retained.

The Superintendent or designee shall ensure the confidentiality of records as required by law and shall establish regulations to safeguard data against damage or loss.

A. Safe at Home Program

District public records shall not include the actual addresses of students, parents/guardians or employees when a substitute address is designated by the Secretary of State for victims of domestic violence or stalking. (Government Code 6207)

Legal Reference:

EDUCATION CODE

35145 Public meetings

35163 Official actions, minutes and journal

35250-35255 Records and reports

44031 Personnel file contents and inspection

49065 Reasonable charge for transcripts

GOVERNMENT CODE

6205-6211 Confidentiality of addresses for victims of domestic violence

6252-6265 Inspection of public records

12946 Retention of employment applications and records for two years

CODE OF REGULATIONS, TITLE 5

432 Varieties of pupil records

16020-16022 Records-general provisions

16023-16027 Retention of records

Management Resources:

SECRETARY OF STATE

Letter re: California Confidential Address Program Implementation (SB 489), August 27, 1999

WEB SITES

California Secretary of State: http://www.ss.ca.gov



BOARD GOAL: Quality Education for All

CSBA UPDATED: March, 2001

BOARD ADOPTED: 10/10/88

BOARD UPDATED: ??




TO: BOARD OF EDUCATION ACTION/MAJOR

11/1/01

FROM: SUPERINTENDENT/JOSEPH QUARLES/RICK BAGLEY

RE: APPROVAL OF BOARD POLICY 3511 - ENERGY AND WATER CONSERVATION

RECOMMENDATION NO. A.21

It is recommended that the Board of Education adopt Board Policy 3511, Energy and Water Conservation. This item was previously discussed by the Board at the meetings of 10/4/01 and 10/18/01.

COMMENTS: BP 3511 (Energy and Water Conservation) is being recommended for adoption as part of the Board's on-going work to establish, revise and update Board policies.

This policy was first introduced on CSBA's web site in February 2001. The Policy was revised to reflect recommendations by the California Department of Education designed to help districts deal with power outages and to conserve energy. The Policy contains language regarding the development of an energy efficiency program and emergency action plan.

In the event that instructional time is lost as a result of an energy crisis, districts may request credit for the loss of ADA as detailed in the California Department of Education's Management Advisory 90-01.

The California Energy Commission administers the Bright Schools Program pursuant to Public Resources Code 25410-25421. This program offers specific services to help districts become more energy efficient by providing design and implementation assistance, conducting energy audit and feasibility studies, providing equipment bid specifications, assisting with installation and helping to secure loans for energy-related maintenance. In addition, CSBA administers the Smart Power Program which provides an independent evaluation of energy suppliers' for school districts and county office of education.RECOMMENDATION NO. A. 21 (Continued)

Page 2 of 2

The attached policy is recommended by the California School Board's Association (CSBA) as meeting the provisions of all new laws and regulations. The CSBA recommended policy was developed in March, 2001 and would be a new policy for SMMUSD.

With respect to placement in the District's Policy Manual, this new policy will be inserted just before current policy 3511.1.

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:

SMMUSD Board Policy BP 3511

Business and Noninstructional Operations

Energy and Water Conservation

The Board of Education is committed to reducing the district's demand for electricity and water in order to help conserve natural resources and to save money to support other district needs. To that end, the Board shall establish goals to help reduce the district's energy and water consumption.

The Superintendent or designee shall establish an energy efficiency program which shall include specific strategies designed to help the district use energy more efficiently and to help ensure that funds intended for student learning are not diverted to cover energy costs.

As part of the energy efficiency program, the Superintendent or designee shall develop an emergency action plan to address actions to be taken in the event of power outages in schools, both during and after school operations. The action plan shall also address the role of staff, students and parents/guardians in helping to conserve resources and other activities to help the district meet energy reduction goals.

The Superintendent or designee shall analyze the effect of a utility rate increase on the district's budget. He/she shall develop and implement any necessary contingency plans.

The Superintendent or designee shall regularly inspect district facilities and operations and make recommendations for maintenance and capital expenditures which may help the district reach its energy and water conservation goals.

The Superintendent or designee shall make every effort to identify funding opportunities and cost-reducing incentive programs to help the district achieve its conservation goals.

The Superintendent or designee shall make an annual periodically report to the Board on the district's progress in meeting energy and water use reduction goals.



Legal Reference:

EDUCATION CODE

41422 School term or session length, failure to complydue to disaster

46392 Emergency conditions; ADA estimate

PUBLIC RESOURCES CODE

25410-25421 Energy Conservation Assistance

Management Resources:

CDE MANAGEMENT ADVISORIES

0118.01 California's Energy Challenge

0706.90 Water Conservation Advisory, 90-09

0222.90 Average Daily Attendance Credit During Periods of Emergency 90-01

WEB SITES

CSBA: http://www.csba.org

California Department of Education, Facilities Division, Energy Challenge: http://www.cde.ca.gov/facilities/energyefficiency

California Energy Commission: http://www.energy.ca.gov/

Alliance to Save Energy: http://www.ase.org/



Board Goal

A. Quality Education for All



CSBA UPDATED: March, 2001

BOARD ADOPTED:


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/VIRGINIA I. HYATT

RE: AUTHORIZATION TO CONTRACT FOR MUSICAL INSTRUMENT REPAIR WITH NICK RAIL MUSIC - QUOTE #2002.02

RECOMMENDATION NO. A.22


It is recommended that the Board of Education award a contract to Nick Rail Music for districtwide musical instrument repair.

Funding Information

Source: General Non Restricted Fund

Currently Budgeted: Yes

Account number: 01-11000-0-17100-10000-5640-030-1300

Description: Repair by Vendor

COMMENT: The Music Department owns most of the instruments used in the music programs through out the District. These instruments need cleaning and repairs during the summer months in preparation for the upcoming school year, as well as continual repairs during the school year. The District periodically goes out for pricing on this service. Quotations were sent to five (5) vendors and

one (1)responded with quotes. Unit pricing is available for review in the purchasing office.

The Music Department budgets approximately $32,500 annually on this contract. This contract is renewable for up to five (5) years.

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/VIRGINIA I. HYATT

RE: ACCEPTANCE OF WORK COMPLETED BY FLEXI-TECH SPECIALTY CONTRACTORS - QUOTE #1.06 - PLANTER BOX AND DECK REPLACEMENT MUIR/SMASH ELEMENTARY SCHOOL
RECOMMENDATION NO. A.23



It is recommended that the Board of Education accept as completed all work contracted for the Planter Box and Deck Replacement for the Muir/Smash Elementary School.



Funding Information

Source: General Fund

Currently Budgeted: Yes

Account number: 01-81500-0-00000-72000-5640-061-2602

Description: Special Projects

COMMENT: The contract with Flexi-Tech Speciality Contractors has been completed with no changes to the original scope of work. In order to facilitate the release of the 10% retention being held by the District, a notice of completion must be filed with the County of Los Angeles pending Board approval.

ORIGINAL CONTRACT AMOUNT $39,755.00

FINAL CONTRACT PRICE $39,755.0

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/J. W. BERRIMAN

RE: AUTHORIZATION OF ADDITIONAL DESIGN WORK FOR BARNUM HALL

RECOMMENDATION NO. A.24

It is recommended that the Board of Education authorize the design of acoustical sidewall baffles to the interior of Barnum Hall, in an amount not to exceed $24,810.

COMMENTS: The Phase II portion of Barnum Hall's restoration has resumed. Because of budget limitations, certain acoustical improvements to the Hall were not able to be incorporated into the current scope of work. The Restore Barnum Hall Committee believes it is important that further acoustical improvements be undertaken during the current restoration program. Consequently, the Committee has donated $24,810 to fund the needed design effort.

Jacobs Engineering has received quotes from W/L/C Architects, $18,810, and Menlo Acoustics, $6,000, for a total cost of $24,810, to perform the associated design work. When the actual cost of construction for this additional work is known, a recommendation regarding the undertaking of the work will be made to the Board.

The Proposition X Oversight Committee has reviewed this item and recommends approval.


MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE

AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES
RE: CLASSIFIED ADMINISTRATIVE APPOINTMENT/ASSISTANT SUPERINTENDENT OF BUSINESS AND FISCAL SERVICES
RECOMMENDATION NO. A.25


It is recommended that the Board of Education approve the following classified administrative appointment:

_______________________________________________________ Assistant Superintendent of Business and Fiscal Services


MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION ACTION/MAJOR

11/01/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES

RE: CERTIFICATED ADMINISTRATIVE APPOINTMENT/

COORDINATOR OF CHILD DEVELOPMENT SERVICES

RECOMMENDATION NO. A.26





It is recommended that the Board of Education approve the following certificated administrative appointment:



_________________________________________

Coordinator of Child Development Services

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:


TO: BOARD OF EDUCATION DISCUSSION

11/01/01

FROM: SUPERINTENDENT/LISE REILLY/STEVE CANNELL/TONY DAHL

RE: ACADEMIC PERFORMANCE INDEX (API)

DISCUSSION ITEM NO. D. 1

This report addresses the interpretation of the District API results.

Background Information

The API is the centerpiece of the statewide accountability system in California public education. The Public School Accountability Act (PSAA) of 1999 requires that the California Department of Education (CDE) annually calculate APIs for California Public Schools and publish rankings based on those APIs. The PSAA also requires the establishment of a minimum annual API growth target for each school that has not met the statewide API performance target of 800 or above.

Process

A school that meets API growth targets may be eligible for awards under the following programs:

1. The Governor's Performance Award Program

2. The Certificated Staff Performance Incentive Act

Time line

1. The State Board of Education (SBE) approved a methodology for calculating the 1999 API on a scale of 200-1000 on November 9, 2000.

2. SBE established a five-percent annual API growth target - November 9, 2001 (State Target=800, School Score=720, to reach 800 you need to score 80 more points, therefore each year the 5% is based on the difference of the State Target of 800 and the School Score. For this example it would be 800-720=80 thus,5% of 80=4)

3. Results for 2000-2001 school year were reported - October 2001

4. The anticipated allocation date for API Funds is December/January 2001-02.


TO: BOARD OF EDUCATION INFORMATION

11/01/01

FROM: SUPERINTENDENT

RE: BASIC/SUPPLEMENTAL TEXTBOOKS TO BE ADOPTED

INFORMATIONAL COMMUNICATION NO. I.1





It is recommended that the following textbook(s) be adopted for use in the Santa Monica-Malibu Unified School District. The Board will take action to adopt these books at the next Board of Education meeting.

COMMENT: In accordance with the Board of Education policy, the textbook(s) listed below will be on public display for the next two weeks in the Educational Services Department at 1638 17th Street, Santa Monica, CA 90405.

ALFRED'S ESSENTIALS OF MUSIC THEORY - SOFTWARE, by Alfred Publishing Co., Inc, MUSIC for grades 4-12, copyright 1994, Carl Hammer requesting adoption from Samohi, BASIC

AND STILL WE RISE, by Miles Corwin, published by Harper Collins, ENGLISH, for grade 11, copyright 1955, Lori Horn requesting adoption from Samohi, SUPPLEMENTAL

C'EST A TOI!, By Karla Winther Fawbush, Toni Theisen and others, Paradigm Publishing, French III for Grades 9-12, copyright 2002, Jennifer Clark and Susan Thomas requesting adoption from Malibu, BASIC


TO: BOARD OF EDUCATION INFORMATION

11/01/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES

RE: INITIAL CONTRACT PROPOSAL 2001/2002/SANTA MONICA-MALIBU CLASSROOM TEACHERS ASSOCIATION
INFORMATIONAL COMMUNICATION NO. I.2

The Santa Monica-Malibu Classroom Teachers Association (SMMCTA) has requested that its initial contract proposal be placed on the Board of Education agenda of November 1, 2001, to sunshine it.

Copies of the contract will be available at the meeting.