Board of Education

MEETING AGENDA

October 18, 2001

The next regular meeting of the Santa Monica-Malibu Unified School District's Board of Education is scheduled to be held on Thursday, October 18, 2001, Council Chambers of the City of Santa Monica, 1685 Main Street, Santa Monica, California. Following Roll Call, at 5:00 PM, the Board will move to Closed Session for reasons listed in Section III, below in the Board Conference Room of the District Offices, 1651 16th Street, Santa Monica, California. The Board will reconvene in Open Session at 7 PM at council Chambers.

If you wish to address the Board of Education you must submit the "request to address" card prior to discussion of the item. The cards are located with meeting materials at the room's entrance.

I CALL TO ORDER

A Roll Call

B Pledge of Allegiance

II PUBLIC COMMENTS FOR CLOSED SESSION ITEMS ONLY

III CLOSED SESSION

V APPROVAL OF THE AGENDA

VI APPROVAL OF MINUTES

A.1 Approval of Minutes (None) 1

VII CONSENT CALENDAR

Consent agenda items are considered routine, as agreed by the President, Vice-President and Superintendent, requiring no discussion, and are normally all approved at one time by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be removed from the consent agenda for clarification and/or discussion. Consideration will occur during Section XI.

Curriculum and Instruction

A.2 Approval of Basic Textbooks 2

A.3 Approval of Independent Contractors 3

A.4 Approval of Overnight Field Trips 4

General Functions

A.5 Election of Members to the Los Angeles County Committee on School

District Organization 5-6

Business and Finance

A.6 Award of Purchase Orders, FY 2001-2002 7-7f

A.7 Approval of Conference and Travel . . . . .8-12

A.8 Acceptance of Gifts 13a-13d

Proposition X /State Modernization

A.9 Correction to Board Action Item No. A.11 (BLA #18): Malibu High School Auditorium Milestone Completion Date 14

Personnel

A.10 Certificated Personnel - Elections, Separations 15-24

A.11 Classified Personnel - Merit 25-33

A.12 Classified Personnel - Non-Merit 34-35

VIII PUBLIC COMMENTS

Public Comments is the time when members of the audience may address the Board of Education on items not scheduled on the meeting's agenda. All speakers are limited to three (3) minutes. When there is a large number of speakers, the Board may reduce the allotted time to two(2) minutes per speaker. The Brown Act (Government Code) states that Board members may not engage in discussion of issues raised during "VIII, Public Comments" except to ask clarifying questions, make a brief announcement, make a brief report on his or her own activities, or to refer the matter to staff. This Public Comment section is limited to 20 minutes. If the number of persons wishing to address the Board of Education exceeds the time limit, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.

IX COMMUNICATIONS

The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or Committee representative listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight work days prior to the date of the meeting.

A. Student Board Member Reports

B. School Reports

C. SMMCTA Report

D. SEIU Report

E. PTA Council President Reports - Roosevelt Elementary School

F. PROP X/ Modernization

X Superintendent's Report

The Superintendent and/or Assistant Superintendents may report on items not requiring action by the board but are of interest to the Board and public.

State of the Schools

Strategic Planning Update

Financial Oversight Committee Update

Regarding Major and Discussion Items

As a general rule, items under MAJOR and DISCUSSION will be listed in order of importance as determined by the President, Vice-President and Superintendent. Individual Board members may move to request a change in the order prior to consideration of any Major item. The Board may also move any of these items out of order to be heard immediately following PUBLIC COMMENTS if it appears that there is special interest by the public or as a courtesy to staff members making presentations to the Board.

XI MAJOR ITEMS

These items are considered to be of major interest and/or importance and are presented for ACTION (A) or INFORMATION (I) at this time. Many have been reviewed by the Board at a previous meeting under the Discussion Items section of the agenda.

Action Items are submitted to the Board of Education with a recommendation from the Superintendent. They may be tabled or postponed by action of a quorum of the Board. Items pulled from Section VII, Consent Agenda, will be deliberated in Section XI following the scheduled Action Items. When a member of the Staff presents an item, the

Board may ask clarifying questions before the Public is heard on that item. Board discussion of the item will take place after hearing from the Public.

A.13 Approval of Special Education Contracts (2001-2002) 36-38

A.14 Approval of Governor's Performance Award "B": Site

Governance Budgets 39-40g

A.15 Restructuring of Ground Lease 41-42k

A.16 Adoption of Resolution 01-03 Relative to the Authorization to Sell

Certificates of Participation (COPs) to Facilitate Restructuring of

Ground Lease 43-43e

A.17 Approval of Board Policy 4113: Assignment 44-46a, 47-48

A.18 Approval of Board Policy 3550: Food Services/Child Nutrition Program 49-52

A.19 Approval of Board Policy 4111: Recruitment and Selection 53- 56

A.20 Approval of Board Policy 3551: Food Services Operations/ Cafeteria

Fund 57-60

A.21 DUPLICATED: DELETE (Pages 61-64 blank)

A.22 Approval of Board Policy 3511: Energy and Water Conservation 65-68

A.23 Approval of Board Policy 3580: District Records 69-70a, 71

A.24 Approval of Administrative Appointment/Classified: Assistant Superintendent

of Business and Fiscal Services 72

A.25 Approval of Administrative Appointment/ Interim Assistant Principal

Santa Monica High School 73

A.26 Approval of Staff Response sto the Financial Oversight Committee Letter

of Summary and Request for Direction 74

XII DISCUSSION ITEMS

These items are submitted for information (generally, FIRST READING) and discussion. Action will generally be considered at the next regularly scheduled meeting of the Board.

D.1 California High School Exit Exam Results 75

D.2 Additional Members to the Strategic Planning Design Team 76

D.3 Approval to Participate in America's School Program 77-78a

D.4 Suggested Possible Formats for User-Friendly Budget Presentation 79

XIII INFORMATIONAL ITEMS

I.1 Basic and Supplemental Textbooks to Be Adopted 80-81

XIV BOARD MEMBER ITEMS

These items are submitted by individual Board members for information or discussion, in accordance with Board Policy 8320(b).

XV REQUESTS BY MEMBERS OF THE PUBLIC OR DISTRICT ADVISORY COMMITTEES TO ADDRESS THE BOARD OF EDUCATION

These items are submitted by members of the public to address the Board of Education on a matter within the jurisdiction of the Board, as per Board Policy 8320(c). Requests must be submitted to the Superintendent in writing ten days before the Board meeting or prior to agenda planning, in accordance with the established agenda planning schedule, whichever is less. The written request will not exceed 500 words and will include, as an attachment, brief background information and the reason for the request.

XVI CONTINUATION OF PUBLIC COMMENTS

A continuation of Section VIII, as needed.

XVII BOARD MEMBER COMMENTS

Board Member Comments is the section where a Board member may make a brief announcement or make a brief report on his or her own activities relative to Board business. There can be no discussion under "BOARD MEMBER COMMENTS".

XVIII FUTURE AGENDA ITEMS

Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.

XIX CLOSED SESSION

The Board of Education may adjourn to CLOSED SESSION to complete discussion on items listed for CLOSED SESSION.

XX ADJOURNMENT

This meeting will adjourn to the next regularly scheduled meeting of the Board of Education, Thursday, November 1 , 2001, at 7 PM in the Auditorium of Hughes Research Laboratories, 3011 Malibu Canyon Road, Malibu, California.