TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT



RE: APPROVAL OF MINUTES



RECOMMENDATION NO. A.1



It is recommended that the Board of Education approve the following Minutes:

February 01, 2001





Minutes outstanding: January 18, 2001

February 2-3, 2001

























































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

ABSTENTIONS:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT



RE: APPROVAL OF PURCHASE ORDERS



RECOMMENDATION NO. A.2



It is recommended that the Board of Education approve the following Purchase Orders and Changed Purchase Orders from January 26, 2001, through February 8, 2001 for fiscal 2000/01.





































































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:



TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT

RE: ACCEPTANCE OF GIFTS



RECOMMENDATION NO. A.3



It is recommended that the Board of Education accept, with gratitude, checks and gifts totaling $35,355.09 presented to the Santa Monica-Malibu Unified School District.



It is further recommended that the Fiscal/Business Service Offices, in accordance with Educational Code 42602, be authorized to increase the 2000-2001 income and appropriations by $34,995.09 as described on the attached listing.



COMMENT: The value of all non-cash gifts has been determined by the donors.



Also attached for informational purposes is a report itemizing Cumulative Totals of Gifts and Donations for Fiscal Year 2000/2001.











































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: SUPERINTENDENT ACTION

02/15/01

FROM: ARTHUR L. COHEN/ ROBERT A. CUTTING



RE: CONFERENCE AND TRAVEL APPROVAL/RATIFICATION

RECOMMENDATION NO. A.4



It is recommended that the Board of Education approve/ratify the following Requests for Absence on District Business (Conference and Travel) forms.



COMMENTS: Entries are alphabetical, by employee last name. In addition to the employee's name and site/location, each entry contains the following information: name, location and date (s) of the conference, complete account code, fund and program names, and the total estimated cost as provided by the site administrator.

The average cost for substitute teachers is $130/day. This figure is furnished for informational purposes and does not reflect the actual amount paid for an individual substitute.)



NAME

SITE

Account Number

Fund - Program Number

CONFERENCE NAME

LOCATION

DATE (S)

COST

ESTIMATE

AHERONI, Evie

Grant

No Cost to District

NCPI

Lawndale, CA

January 11-12, 2001

sub only
HYATT, Virginia

Purchasing

01-522000-40085000-5500

General Fund - District Administration

Clean On-Road School Buses (Rule 1195)

Diamond Bar, CA

January 23, 2001

$29.00



PROSSER, Cleveland

Operations

01-522000-40087000-6400

General Fund - Maintenance/Operations

Safety for Grounds keepers and Grounds

Supervisors

Downey, CA

March 2, 2001

$69.00

Adjustments

(Preapproved expenses 10% in excess of approved costs that must be approved by the Board)

(Changes in personnel attendance)

None







NAME

SITE

Account Number

Fund - Program Number

CONFERENCE NAME

LOCATION

DATE (S)

COST

ESTIMATE

Group Conference and Travel: In-State

* a complete list of participants is on file in the Department of Fiscal Service

RAMIREZ, Luis

VILLACANA, Solveig

JAMS

SILVA, Jessica

Rogers/ Grant

03-522000-24053500-3409

Restricted - City of SM/Multi Cultural Program

CABE 2001

Los Angeles, CA

February 1-2, 2001

January 31-February 3, 2001

$110.00

55.00

+ subs

$200.00

CHATTAWAY, Susan

+ 2 additional staff

Malibu High School

03-522000-25375900-1009

Restricted - SIP/ 7-8

LACOE/ HSEE Preparation

Santa Monica, CA

February 6, 2001

$50.00
McTAGGART, Kathy

+ 10 additional staff *

Various Sites

03-522000-25071000-3509

Restricted - Tobacco Use Preventative

Education

Project Alert Workshop

Santa Monica, CA

February 15, 2001

$1,375.00 total

+ 6 subs

Out-of-State Conferences - Group

None























MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/SUE GEE



RE: APPROVAL OF INDEPENDENT CONTRACTORS



RECOMMENDATION NO. A.5



It is recommended that Board of Education enter into an agreement with the following Independent Contractors. These contracts are included in the 2000/2001 budget.



Contractor/Contract Dates Description Site Funding
Blackstreet U.S.A. Theatre

February 24, 2001



Cost: Not to exceed $375

To perform: Young Urban Professional Puppets featuring original folktale, music, dance and audience participation at Will Rogers Learning Community during "Love and Unity" Black History Month event Educational Services City of S.M. - Multicultural



03-511000-24053500-3408

Scholastic Advantage



February 15, 2001



Cost: Not to exceed $4,000

To provide Friday afternoon optional enrichment programs for M.S. Gate programs Malibu High Gifted and Talented Program



03-511000-11032000-1009











































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

2/15/01

FROM: SUPERINTENDENT



RE: CHILD DEVELOPMENT SCHOOL-AGE FEE FOR BREAK AND SUMMER PROGRAMS



RECOMMENDATION NO. A.6



It is recommended that the Board of Education adjust the daily fee schedule established for spring Break and summer in the School-Age Child Development programs for students in Kindergarten through grade three effective spring 2001.



COMMENT: The COLA (Cost of Living Adjustment) awarded to subsidized programs from the State Department of Education for FY 2000-01 was 7.7 percent. That COLA increased the daily/monthly reimbursement rate paid to the District for subsidized families. It is a condition of the Funding Terms for State and Federal Programs that parents' fees in the non-subsidized program cannot be less than the daily/monthly reimbursement rate for subsidized families receiving the same service.



The Child Care and Development Advisory Committee recommended by a consensus of those present on January 25, 2000 that non-subsidized fees to be raised from $28 per day to $32. This rate applies only to break and summer programs. The monthly fee was adjusted effective February 1, 2001. This fee is for that portion of the program where daily fees are applicable.























MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/ROBERT A. CUTTING



RE: DENIAL OF CLAIM - Richard Ontiveros, Jr.



RECOMMENDATION NO. A.7



It is recommended that the Board of Education reject the claim presented by attorney C. Andrew Waters on behalf of Richard Ontiveros, Jr. on January 4, 2001. This claim was forwarded to the District's Insurance Administrator for determination.



COMMENT: Claimant alleges damages to health due to his father's employment with the district which terminated in 1970.



Amount of claim - to be determined

























































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/ROBERT A. CUTTING



RE: DENIAL OF CLAIM - Sidney and Mary Ysordia



RECOMMENDATION NO. A.8



It is recommended that the Board of Education reject the claim presented by attorney Robert A. Bartosh on behalf of Sidney and Mary Ysordia on January 22, 2001. This claim was forwarded to the District's Insurance Administrator for determination.



COMMENT: Claimant alleges damages to daughter due to alleged injuries sustained at Malibu High School between 1999/00 and 2000/01 school years.



Amount of claim - to be determined























































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT



RE: OVERNIGHT FIELD TRIP (S) 2000-01



RECOMMENDATION NO. A.9



It is recommended that the Board of Education approve the special field trip (s) listed below for students for the 2000-01 school year. No child is denied participation because of financial hardship.



School/Grade/# of Students Destination Dates Principal Teacher Cost/ Paid for Subject Purpose of Trip
Malibu / 6th grd / 135 student Astro Camp 3/12/01 to 03/14/01 Mike Matthews Dale Eicks $195.00 per student

paid for by parents & fund raise

Science A 3 day science enrichment program offered to 6th grade students with science enrichment and team building activities
Malibu / Varsity Boys Volleyball Team Las Vegas, Nevada

4/8/01 to 4/11/01

Mike Matthews

Brian Banducci

$100.00 per student

paid for by parents& fund raise

Physical Education To participate in a National, Invitational Boys Varsity Volleyball Tournament





































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

2/15/01

FROM: SUPERINTENDENT/SUE GEE



RE: EDUCATION TECHNOLOGY GRANT PROGRAM FOR HIGH SCHOOLS



RECOMMENDATION NO. A.10



It is recommended that the Board of Education accept the AB 2882 Education Technology Grant for High Schools in the amount of $579,000.00.



COMMENT: The grant proposal written by Peter Zrinzo, Educational Services Coordinator of Instructional Technology, was approved by the State Department of Education. The assurances that the District must comply with have been read and acknowledged by the Superintendent. These assurances are enclosed for the Board of Education to review. The three high schools in the District agree to meet the approximately five to one ratio of students-to-multimedia-computers as a condition of accepting the funds. These funds are restricted to the purchase of computers and related equipment as follows:



SCHOOL GRANT AMOUNT
Malibu High $43,500
Olympic High 1,500
Santa Monica High 534,00
TOTAL $579,000






























MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/JOSEPH QUARLES/RICK BAGLEY



RE: CERTIFICATED PERSONNEL - Elections, Separations



RECOMMENDATION NO. A.11



ELECTIONS



ADDITIONAL ASSIGNMENTS



Name/Location Rate Effective Not to Exceed



ADAMS

Bon, Nancy 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Calderon, Brenda 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Davila, Sarah 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Forstrom, Kerstin 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Goon, Diane 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Hart, Matthew 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Holden, Shannon 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Iwasa, Chris 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

LaDuke, Jan 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Lang, Justine 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Loopesko, Lorna 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

McCarthy, Marcia 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Post, Joel 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Sachs, Ed 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Sato, Glenn 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Scotland, Alva 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Tolin, Gary 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Torres, Lupe 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Villicana, Solveig 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Whitaker, Cathie 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

Windus, Ellen 15 hrs @$34.90 12/12/01-6/22/01 Est Hrly/$524

TOTAL ESTABLISHED HOURLY $11,004

Comment: Inquiry

03-Instructional Materials K-8 Block Grant



CABRILLO

Lynch, Jennifer 50 hrs @$34.90 11/1/00-6/30/01 Est Hrly/$1745

Shy, Leah 50 hrs @$34.90 11/1/00-6/30/01 Est Hrly/$1745

TOTAL ESTABLISHED HOURLY $3,490

Comment: GATE Teacher

03-GATE



EDUCATIONAL SERVICES

Brand, Robin 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Daws, Tracy 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Dunn, Margo 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Dzula, Ric 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Jennings, Kris 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Kilpatrick, Genevieve 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Lazare, Shernice 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Leung, Anita 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Lynch, Jennifer 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Matthews, Kelly 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

McCarthy, Marcia 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Morrison, Pam 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Nico, Gisa 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

O'Brien, Lourdes 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

O'Keefe, Amy 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Schpall, Julie 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Shy, Leah 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Stevens, Lori 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Timmerman, Carol 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Winokur, Victoria 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

Witt, Carl 5 hrs @$34.90 1/01-2/01 Est Hrly/$175

TOTAL ESTABLISHED HOURLY $3,675

Comment: Follow-up meetings for GATE Conference

03-GATE



FRANKLIN

Leininger, Joy 22 hrs @$34.90 1/29/01-6/22/01 Est Hrly/$768

TOTAL ESTABLISHED HOURLY $768

Comment: Homework Club Teacher

03-SIP K-6



Berman, Lauren 16 hrs @$34.90 1/29/01-3/31/01 Est Hrly/$558

Laufer, Lorraine 16 hrs @$34.90 1/29/01-3/31/01 Est Hrly/$558

McCullough, Helen 16 hrs @$34.90 1/29/01-3/31/01 Est Hrly/$558

TOTAL ESTABLISHED HOURLY $1,674

Comment: Intensive Reading Program

01-Supplemental Instruction Program



LINCOLN

Dileo, Greg 18 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$628

Rhodes, Sara 18 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$628

TOTAL ESTABLISHED HOURLY $1,256

Comment: Technology planning and implementation

01-Tech/Inst Schl Support Pk



MALIBU HIGH

Bream, Eugene 38 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$1326

Brooks, Ursula 57 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$1989

D'Agostino, Joan 57 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$1989

Erb, Julie 57 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$1989

Harvey, Victoria 38 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$1326

Lovejoy, Anna 38 hrs @$34.90 1/01-01-1/31/01 Est Hrly/$1326

TOTAL ESTABLISHED HOURLY $9,945

Comment: Student Tutorial

01-Supplemental Instruction Program



ROOSEVELT

Alexander, Lorie 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Aragon, Kim 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Ghoulian, Nilofaur 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Gonzalez, Lynnette 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Harkey, Anise 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Hendricks, Julie 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Miyoshi, Melina 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Olsheim, Glen 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Warner, Linda 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

Wechselberger, Amy 2.5 hrs @$34.90 1/01-6/22/01 Est Hrly/$87

TOTAL ESTABLISHED HOURLY $870

Comment: Reading Intervention Program

01-Supplemental Instruction Program



Messenger, Monica 120 hrs @$34.90 1/16/01-6/22/01 Est Hrly/$4188

Talt, Leslie 120 hrs @$34.90 1/16/01-6/22/01 Est Hrly/$4188

TOTAL ESTABLISHED HOURLY $8,376

Comment: Reading

01-Supplemental Instruction Program



SAMOHI

Chase, Johanna 111 hrs @$52.23 1/02/01-6/22/01 Own Hrly/$5798

TOTAL OWN HOURLY $5,798

Comment: Plus One Assignment

01-Classroom Instruction 9-12



Acosta, Georgene 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Avalos, Adam 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Contreras, Luis 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

DeLaCruz, Gilda 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

DeLaPena, Rosemarie 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Felix, Michael 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Gonzalez, Alicia 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Gonzalez, Sara 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Hipolito, Emma 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Jimenez, Jaime 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Lopez, Gilbert 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Paul, Carmen 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Reichle, Tisha 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Serna, Elias 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Urrutia, Tina 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

Wells, Leslie 48 hrs @$34.90 9/1/00-6/22/01 Est Hrly/$1675

TOTAL ESTABLISHED HOURLY $26,800

Comment: Inquiry

03-Inst Matls 9-12 Block Grant



SMASH

Ferguson, Carrie $265 Stipend 12/9/00 Stipend/$265

TOTAL STIPEND $265

Comment: Meeting with parents in alternative

01-Site Block Grant



WEBSTER

Glansberg, Kim 46 hrs @$34.90 1/01/01-6/30/01 Est Hrly/$1605

TOTAL ESTABLISHED HOURLY $1,605

Comment: Supervise homework club after school

01-Tech/Inst Extend 2hr media/lib



Abraham, Mary 46 hrs @$34.90 1/01/01-6/30/01 Est Hrly/$1605

Cook, Kelly 57.5 hrs @$34.90 1/01/01-6/31/01 Est Hrly/$2007

Pingatore, Linda 57.5 hrs @$34.90 1/01/01-6/31/01 Est Hrly/$2007

Wintner, Lisa 46 hrs @$34.90 1/01/01-6/30/01 Est Hrly/$1605

TOTAL ESTABLISHED HOURLY $7,224

COMMENT: K-4 Intensive Reading

01-Supplemental Instruction Program



HOURLY TEACHERS



ADULT EDUCATION

Silverman, Fanny 399 hrs @$34.90 1/15/01-6/30/01 Est Hrly/$13,925

TOTAL ESTABLISHED HOURLY $13,925

Comment: Community Based English Tutor

03-Community Based English Tutor



TOTAL ESTABLISHED HOURLY, OWN HOURLY and STIPENDS = $96,675





SUBSTITUTES

EFFECTIVE

PREFERRED SUBSTITUTES

(Daily Rate @$124)

Cariati, Renee ¸/01



CHILD DEVELOPMENT

($12.82/hour)

Namdar, Goli 1/8/01



CHANGE IN ASSIGNMENT



Name/Assign ment

Location Effective

Deward, Ruth 1/22/01

SMASH/Resource Tchr

From: 50%

To: 60%



Gonzalez, Irene 1/26/01

McKinley

From: 80% RSP SpEd

20% RegEd

To: 100% SpEd RSP



Smith, LaTonya 01/02/01

CDS [replacing Wylie, Lisa]

From: Floater

To: Adams Pre-school



PROBATIONARY CONTRACTS



Name/Assignment Not to

Location Exceed Effective

Sorrentino, Evelyn 50% 2/5/01

CDS



TEMPORARY CONTRACTS



Name/Assignment Not to

Location Exceed Effective

Austin, Heather 100% 1/16/01-6/22/01

ADAMS/Language Arts-8 [replacing D. Berman]



Gilchrist, Mary 20% 1/26/01-6/23/01

McKinley [replacing I. Gonzalez]



Mora, Roxanna 100% 1/29/01-6/22/01

Edison/Spanish Immersion [replacing N. Zarenda]



Willis, Deborah 100% 1/22/01

SAMOHI/SDC



LEAVES OF ABSENCE (with pay)



Name/Assignment

Location Effective

Forstrom, Kerstin 1/17/01-2/2/01

Adams/Lang Arts [medical]





Knight, Michelle 1/29/01-4/06/01

Malibu/PE [maternity]



Whitman, Angela 1/22/01-3/5/01

Pt Dume [medical]



Zarenda, Nancy 1/29/01-6/22/01

Edison/Spanish Immersion [Dept of Education assignment]





RETURN FROM LEAVE OF ABSENCE



Name/Assignment

Location Effective

Bates, Kelly 2/15/01

SAMOHI



Himelright, Bill 1/26/01

Student Svcs/Program Coordinator

RESIGNATIONS



Name/Assignment

Location Effective

Herrera, Almasol 1/26/01

SAMOHI



Sandler, Amy 1/29/01

SAMOHI/Science



















































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES/RICK BAGLEY



RE: SPECIAL SERVICES EMPLOYEES



RECOMMENDATION NO. A.12



It is recommended that the following Special Services Employee contracts be approved in accordance with District policies and salary schedules and be assigned pursuant to BP 4102. Funding for the positions listed are included in the 2000/01 budget.



ELECTIONS

Not to

Name/Location Exceed Effective Rate



Chycoski, Arnold $4,000 10/00-6/01 $400/mo

Malibu High School, Coach MS/HS brass students

FUNDING: 01-271000-11407100-1090-100%-Music/Concert Band



Berger, Shelley $10,000 01/08/01-6/22/01 $50/hr

Rogers Elementary, Poetry classes FUNDING: 03-271000-50094600-0698-100%-P.T.A. Reimbursements



Gesing, Gertrude $4,999 09/18/00-6/30/01 $29.50/hr

Student Services, screening for hearing, vision, scoliosis

FUNDING: 01-171500-30082000-4190-100%-Health



Mattson, Mark $3,750 1/06/01-6/22/01 $50/hr

Franklin Elementary, vocal music for 5th graders

FUNDING: 03-271000-25275900-0299-50%-SIP K-6

03-271000-50094600-0298-50%-P.T.A. Reimbursements



Maybe, Ellyn $2,000 01/23/01-6/22/01 $10/hr

Rogers Elementary, Poetry Classes

FUNDING: 03-271000-50094600-0698-100%-P.T.A. Reimbursements



Sutton, Sharon $7,500 11/28/00-06/30/01 $100/hr

Educational Services, coach teachers on use of technology

in classroom

FUNDING: 03-271000-25258000-3099-100%-Ed Tech Staff Dev.



Wickham-Foxwell, $51,000 1/2/01-6/23/01 $30/hr

Sharon

John Muir Elementary, ELD-ESL Consultant

FUNDING: 03-271000-25060500-0599-100%-Title 1(formerly Chapter 1)



MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES/RICK E.BAGLEY

RE: APPROVAL OF INTERNSHIP AGREEMENT WITH CALIFORNIA

STATE UNIVERSITY, DOMINGUEZ HILLS



RECOMMENDATION NO. A.13



It is recommended that the Board of Education approve the attached internship agreement with California State University, Dominguez Hills.



COMMENT: School districts throughout the State and the nation are challenged by the shortage of qualified special education teachers. Approval of this agreement would allow the District to work collaboratively with California State University, Dominguez Hills, to help meet this challenge.



Currently, CSUDH has similar agreements with several other Districts in Los Angeles County, including the Los Angeles Unified School District which has been a CSUDH partner since 1986.



This agreement will allow SMMUSD to hire CSUDH graduate students who are in the process of obtaining their teaching credential(s) in special education. These students will be teaching under an "internship credential" authorized by the Commission on Teacher Credentialing (CTC) through the University.



It is anticipated that this agreement will enhance our District's ability to recruit and fill teaching positions as they occur in special education.



























MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02-15-01

FROM: SUPERINTENDENT/JOHN SLISS

RE: CLASSIFIED PERSONNEL - MERIT



RECOMMENDATION NO. A.14



It is recommended that the following appointments for Classified Personnel (merit system) be approved and/or ratified. All personnel will be properly elected in accordance with District policies and salary schedule.



ELECTIONS

BUFORD, CHILDREN CENTER ASSISTANT 01-17-01

LAKESHA 3.5 HRS/SY CDS

RANGE: 18 STEP: 01



LOPEZ, CHILDREN CENTER ASSISTANT 01-19-01

SARAH 3.5 HRS/SY CDS

RANGE: 18 STEP: 01



MARTINEZ, INST ASST - SPECIAL ED 11-14-00

YOLANDA 5.0 HRS/SY FRANKLIN

RANGE: 20 STEP: 01



MIRANDA, CAFETERIA WORKER II 01-22-01

KARLA 4.0 HRS/SY CABRILLO

RANGE: 13 STEP: 01



SHEPCARO, INST ASST - SPECIAL ED 11-20-00

KIM 1.2 HRS/SY CABRILLO

RANGE: 20 STEP: 04



REINSTATEMENT

CALDERON, INST ASST - SPECIAL ED 01-19-01

TERESA 6.0 HRS/SY LINCOLN

RANGE: 20 STEP: 4



VOLUNTARY TRANSFER

BERRY, CUSTODIAN I - NSI 01-22-01

CLARENCE 8.0 HRS/12 OPERATIONS/SAMOHI

FR: 8.0 HRS/12 OPERATIONS



HARRIS, CUSTODIAN I - NSI 01-22-01

KENNETH 8.0 HRS/12 OPERATIONS/SAMOHI

FR: 8.0 HRS/12 SAMOHI





LUNA, CHILDREN CENTER ASSISTANT 01-29-01

GRETCHEN 3.5 HRS/SY LINCOLN TEEN

FR: 3.5 HRS/SY CDS









PROFESSIONAL GROWTH

ROACH, ACCOUNTANT 01-01-01

WADE BUSINESS SERVICES



VIRAMONTES-GUTIERREZ, BIL COMMUNITY LIAISON 01-01-01

THERESA SAMOHI



WORKING OUT OF CLASS

SUGARS, UTILITY WORKER 01-29-01

CURTIS 8.0 HRS/12 OPERATIONS 03-31-01

FR: CUSTODIAN I OLYMPIC



TEMP/ADDITIONAL

CAMAY, INST ASST - CLASSROOM 01-01-01

ZARINE FRANKLIN 06-22-01



CORTES, INST ASST - BILINGUAL 01-29-01

RICARDO EDISON 06-08-01



HERNANDEZ, INST ASST - CLASSROOM 01-13-01

PAULITA MUIR 02-17-01



LOZA, INST ASST - SPECIAL ED 01-29-01

ADELSA EDISON 06-08-01



MARX, INST ASST - CLASSROOM 01-13-01

PEGGY MUIR 02-17-01



MILLER, INST ASST - CLASSROOM 01-01-01

SANDRA FRANKLIN 06-22-01



OCHOA, INST ASST - CLASSROOM 01-01-01

BARBARA FRANKLIN 06-22-01



OCHOA, CHILDREN CENTER ASSISTANT 12-18-00

DANIEL CDS 12-29-00



REYES, STUDENT OUTREACH SPECIALIST 09-05-00

PADRO SAMOHI 06-30-01



RUTHERFORD, SR. OFFICE ASSISTANT 09-01-00

MYRIAM SAMOHI 06-22-01



VIRAMONTES-GUTIERREZ, BIL COMMUNITY LIAISON 09-01-00

THERESA SAMOHI 06-30-01



YAMASHIRO, INST ASST - CLASSROOM 01-13-01

SANDRA MUIR 02-17-01



SUBSTITUTE

CALDERON, INST ASST - SPECIAL ED 01-15-01

TERESA SPECIAL ED 01-18-01



CASTRO, CHILDREN CENTER ASSISTANT 01-10-01

CAROLYN ED SERVICES 06-30-01



CISNEROS, CUSTODIAN I - NSI 01-22-01

MIGUEL OPERATIONS 06-30-01



DAVIS, INST ASST - SPEICAL ED 01-22-01

PHILLIP SPECIAL ED 06-22-01



FIRTH, OFFICE ASSISTANT II 01-22-01

JUDITH PERSONNEL COMMISSION 06-30-01



FONKALSRUD, INST ASST - SPECIAL ED 01-23-01

MARGARET SPECIAL ED 06-22-01



GONZALEZ, INST ASST - SPECIAL ED 01-08-01

LUIS SPECIAL ED 06-22-01



LATA, OFFICE ASSISTANT II 01-18-01

SHOBNA PERSONNEL COMMISSION 06-30-01



LEYA, INST ASST - SPECIAL ED 01-29-01

JESSICA SPECIAL ED 06-22-01



LOWNDS, INST ASST - PHYCIAL ED 01-16-01

ELI PERSONNEL COMMISSION 06-30-01



MARROW, CAFETERIA WORKER I 01-13-01

SANDRA FOOD SERVICES 06-30-01



MAUREAS, INST ASST - SPECIAL ED 01-13-01

ELLENI SPECIAL ED 06-22-01



MILTON, OFFICE ASSISTANT II 01-02-01

JORECCA PERSONNEL COMMISSION 06-30-01



PEKURI, OFFICE ASSISTANT II 01-23-01

LAUREL PERSONNEL COMMISSION 06-30-01



UNPAID LEAVE OF ABSENSE

ROWLAND, INST ASST - SPECIAL ED 02-26-01

CARLA CABRILLO 05-11-01

ABANDONMENT OF POSITION

WALSH, INST ASST - SPECIAL ED 02-16-01

ELIZABETH MALIBU



SEPARATION

BIDART, INST ASST - SPECIAL ED 01-26-01

ANDREA MCKINLEY



CANTOR, INST ASST - BILINGUAL 12-15-00

DOROTHY SAMOHI



CASILLAS, SR. OFFICE ASSISTANT 02-28-01

ELIZABETH SAMOHI



GONZALEZ, INST ASST - SPECIAL ED 01-01-01

GABRIELA MCKINLEY



MELIKIDSE, FACILITIES TECHNICIAN 01-31-01

GENE OPERATIONS



WITLIN, NOON AIDE 12-15-00

WALTRAUD SMASH



ABOLISH POSITION

VACANT SR. OFFICE ASSISTANT 01-22-01

SAMOHI



VACANT ADMINISTRATIVE ASSISTANT 01-22-01

SAMOHI













































































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02-15-01

FROM: SUPERINTENDENT/JOHN SLISS

RE: CLASSIFIED PERSONNEL - NON-MERIT



RECOMMENDATION NO. A.15



It is recommended that the following be approved and/or ratified for Classified Personnel (Non-Merit). All personnel assigned will be properly elected on a temporary basis to be used as needed in accordance with District policies and salary scheduled.



INSTRUCTIONAL SPECIALIST

TORRES, MARITZA MUIR 01-01-01 - 06-22-01



NOON AIDE

CIPES, NANCY LINCOLN 01-07-01 - 06-22-01

COHEN, KATHRYN LINCOLN 01-19-01 - 06-22-01

SOTOJ, MARIA MCKINLEY 01-23-01 - 06-22-01

VASQUEZ, MELINDA MCKINLEY 01-22-01 - 06-22-01

























































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/SUE GEE



RE: PUBLIC HEARING

TO HEAR PUBLIC INPUT REGARDING PROPOSED WAIVER FOR THE EDISON LANGUAGE ACADEMY IN REFERENCE TO THE STANFORD 9(STAR) TEST RESULTS ADMINISTERED IN THE 1999-2000 SCHOOL YEAR



RECOMMENDATION NO. A.16



It is recommended that the Board of Education hold a public hearing on Thursday, February 15, 2001 to hear public input regarding the proposed General Waiver for the Edison Language Academy Charter School in reference to the Stanford 9 (STAR) test results administered in the 1999-2000 school year and the application of the Academic Performance Index (API) to the Governor's Performance Awards in accordance with Title 5, California Code of Regulations, Division 1, Chapter 2, Subchapter 4, Article 1.7, Award Programs linked to the Academic Performance Index (API). Specifically amended ¦ 1032, General Eligibility Criteria for Awards Programs Related to API Growth.



COMMENT: The Board of Education encourages participation by parents, teachers and interested members of the community as to the General Waiver application.



The Edison Language Academy Charter School is a dual-language Spanish immersion program in which Spanish is used to instruct students in all academic subjects. Students in Kindergarten, first, and second grades are taught to read exclusively in Spanish. Formal English reading instruction begins the second semester of the third grade.



Parents of students in the Edison Language Academy Charter School understand that if their child is being taught to read only in Spanish for the first three years of their academic education, a standardized exam in English would not be a valid measure of how their child is performing in school. Thus, many of these second grade students' parents requested exemption from the Stanford 9 exam. The cumulative effect of parent requests did not exclude a disproportionate number of non-representative students, such as low scoring students, from the school's API.



The Charter for this school, which was approved by the State Board of Education, clearly states that students will not be taught in English in the first three years, kindergarten through grade two.









Therefore, when grades three through five are considered, the participation rate for students is 95.06%. This rate qualified this school for the Governor's Performance Awards, as the school met the 5% growth target, as required by law.



The District contends that due to the language program specific to this school, exemption requests for grade two students should not affect the validity of the overall school API.



Edison Language Academy Charter School 1999-2000

Grades 2-5 Grade2 Grade 3 Grade 4 Grade 5
# Tested 206 0 73 61 72
# of students 298 81 80 64 73
% grds 2-5 69.13% 0.00% 91.25% 95.31% 98.63%
% grds 3-5 95.06%


In compliance with the ten (10) day public notice posting requirement, distribution of Notice of Public Hearing was as follows:

1. A copy of the notice was distributed to each school site in session in the District.

2. A copy of the notice was posted at the District Board Office.

3. A copy of the notice was posted at the Santa Monica-Malibu Teachers' Union office.

4. A copy of the notice was distributed to main public libraries in Santa Monica.

















Public Comments









OPEN PUBLIC CLOSE PUBLIC

HEARING HEARING



MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:



TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/SUE GEE



RE: APPROVAL OF SUBMISSION OF A GENERAL WAIVER TO THE CALIFORNIA DEPARTMENT OF EDUCATION ON BEHALF OF EDISON LANGUAGE ACADEMY CONCERNING THE VALIDITY OF THE ACADEMIC PERFORMANCE INDEX (API) FOR STUDENTS TAKING THE STANFORD 9 (STAR) EXAMINATION DURING THE 1999-2000 SCHOOL YEAR



RECOMMENDATION NO. A.17



It is recommended that the Board of Education approve the submission of a General Waiver on behalf of the Edison Language Academy Charter School to the California Department of Education. This waiver in reference to the Stanford 9 (STAR) test results administered in the 1999-2000 school year and the application of the Academic Performance Index (API) to the Governor's Performance Awards.



Notice is hereby given that the Board of Education of the Santa Monica-Malibu Unified School District has conducted a public hearing to take public input regarding the waiver of Title 5, California Code of Regulations, Division 1, Chapter 2, Subchapter 4, Article 1.7, Award Programs linked to the Academic Performance Index (API). Specifically amended ¦ 1032, General Eligibility Criteria for Awards Programs Related to API Growth, (d)(4) in regards to the Edison Elementary School 1999-2000 school year.



COMMENT: The Edison Language Academy Charter School is a dual-language Spanish immersion program in which Spanish is used to instruct students in all academic subjects. Students in Kindergarten, first, and second grades are taught to read exclusively in Spanish. Formal English reading instruction begins the second semester of the third grade.



Parents of students in the Edison Language Academy Charter School understand that if their child is being taught to read only in Spanish for the first three years of their academic education, a standardized exam in English would not be a valid measure of how their child is performing in school. Thus, many of these second grade students' parents requested exemption from the Stanford 9 exam. The cumulative effect of parent requests did not exclude a disproportionate number of non-representative students, such as low scoring students, from the school's API.

The Charter for this school, which was approved by the State Board of Education, clearly states that students will not be taught in English in the first three years, kindergarten through grade two.









Therefore, when grades three through five are considered, the participation rate for students is 95.06%. This rate qualified this school for the Governor's Performance Awards, as the school met the 5% growth target, as required by law.



The District contends that due to the language program specific to this school, exemption requests for grade two students should not affect the validity of the overall school API.





Edison Language Academy Charter School 1999-2000



Grades 2-5 Grade2 Grade 3 Grade 4 Grade 5
# Tested 206 0 73 61 72
# of students 298 81 80 64 73
% grds 2-5 69.13% 0.00% 91.25% 95.31% 98.63%
% grds 3-5 95.06%




















































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT/SUE GEE



RE: CONTENT STANDARDS FOR READING/LANGUAGE ARTS AND MATHEMATICS, KINDERGARTEN THROUGH TWELVE



RECOMMENDATION ITEM NO. A.18



It is recommended that the Board of Education adopt the Content Standards for California Public Schools, as adopted by the California State Board of Education for Reading/Language Arts and Mathematics, grades Kindergarten through Grade Twelve. Copies of these documents will be in every school site library.



BACKGROUND:

When the State introduced standards two years ago, each district had to decide whether to simply accept the State standards, or to establish their own set of standards. At that time, it was unclear how extensively the State would implement the standards and whether the State would include the standards in a state-wide assessment.



The culture of the SMMUSD has been to engage in thoughtful dialogue on all aspects of school reform and to make decisions in the best interest of the students, guided by the belief that "one size does not fit all." Given that the State Board of Education selected a norm-referenced standardized test which was not connected to the State standards, the decision was made to develop our own standards in Reading/Language Arts and Mathematics. The District had historically used a process of analysis and discussion to make district-wide decisions, and therefore, this same course of action was followed.



A District Standards task force was formed, under the direction of Juli Di Chiro, former Director of Standards and Assessment, consisting of teachers from every school; and an intensive review of the new State standards was begun in September of 1998. The review included not only analyzing the State standards, but also the standards from other districts in California and across the country. This analysis of standards was a valuable process in that many teachers became familiar with what standards are and how standards guide curriculum, assessment and instruction. One planned result was accomplished: A core group of teachers developed a knowledge base about standards in Reading/Language Arts and Mathematics. This core group was prepared to educate others across the district on this important topic. And, a

further result was the development of SMMUSD standards in these two areas which were published in draft form for Board members, teachers, administrators, students and parents to review and comment on in the spring of 1999 and with some minor revisions, in August of 2000.



NEW INFORMATION:

Recent developments at the State level have changed the picture on standards, causing school leaders and teachers who were engaged in the Standards Task Force to revisit the decision which led to the development of the District standards. These changes include:

á Development of additional test questions on the SAT9 which are connected to the State standards;

á Development of the High School Exit Exam, which is keyed to the State standards, and

á New emphasis on the adoption of texts and instructional materials which are keyed to the State standards.



Further, within the SMMUSD, the decision to improve the student progress reporting system to one that lists on the report card the standards for grade level proficiency, has brought about the decision to use the State standards.



NEXT STEPS:

After the adoption of the K-12 State Content Standards in Reading/Language Arts and Mathematics, will come the recommendation to adopt the State content Standards in Science and History-Social Science.



By May of 2001, the K-5 Standards-based report card will be brought to the Board of Education for discussion and action.



In the 2001-2002 schoolyear, the following timeline will be in place:

á Create a standards based report card for grades 6-12.

á Align district and school-based performance assessments with the California standards

á Set professional standards in mathematics and language arts in a backwards planning model from those tested on the High School Exit Exam.









MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

2/15/01

FROM: SUPERINTENDENT/ARTHUR L. COHEN



RE: SELECTION OF ECOCRETE INCORPORATED TO PROVIDE A NEW CLASSROOM BUILDING FOR MALIBU HIGH SCHOOL

RECOMMENDATION NO. A.19



It is recommended that the Board of Education select Ecocrete Incorporated to provide a panelized, two story, ten (10) classroom building at Malibu High School, based on the unit pricing of the piggyback bid of the Chula Vista Elementary School in an amount not to exceed $2,253,276; and, direct Jacobs Facilities to prepare a Budget Limitation Agreement, incorporating this work, for Board consideration.



COMMENTS:



One of the major projects of the Proposition X/State Facility Program for Malibu High School is the construction of a new classroom building which provide eight (8) additional regular classrooms and two (2) science laboratory classrooms.



Jacobs Facilities has completed the design work and cost estimates for a conventionally constructed facility. For comparison purposes, they have also investigated the potential of creating the facility utilizing panelized modular units similar to the individual panelized classrooms currently being installed on several of the District' elementary school sites. Estimates indicate that a conventionally constructed facility will cost $2,369,835. The cost, based on the piggyback bid of the Chula Vista Elementary School District, to erect an Ecocrete Incorporated panelized modular facility with essentially the same characteristics and components of the conventionally designed facility is $2,253,276.



In addition to an estimated cost savings of $115,559 by using the Ecocrete design, it is estimated that the Ecocrete facility will be available for use six to eight months sooner than a conventionally constructed facility. If the Board approves using Ecocrete Incorporated to provide this facility, the scheduled completion date is October 19, 2001. If a conventional facility has to be bid and then constructed, it will probably not be available for use until April-May, 2002.



The Malibu High School Principal believes it most important to have this classroom facility available as early in the 2001-2002 School Year as possible in order to accommodate anticipated enrollment growth.



Another advantage of selecting the panelized modular type of construction is that it will cause a lesser amount of construction disruption to the Malibu High School Campus. Once the foundation is installed, all of the ten (10) classroom/laboratory units will be delivered and "stacked" within one week. Then, practically all basic construction work will take place inside the units, except for some of the exterior finish work. This minimizes the amount conventional type of construction work which the Campus will have to experience.



The Malibu High School Site Planning Committee supports using the panelized modular construction based on the three aforementioned advantages. The Proposition X Oversight Committee has reviewed this recommendation and supports it.





























































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

2/15/01

FROM: SUPERINTENDENT/ARTHUR L. COHEN



RE: APPROVAL OF BUDGET LIMITATION AGREEMENT #14 (MASTER CONTRACT AMENDMENT NO. 18) OF THE ECOCRETE PIGGYBACK CONTRACT FOR TEN (10) PANELIZED CLASSROOMS AT MALIBU HIGH SCHOOL

RECOMMENDATION NO. A.20



It is recommended that the Board of Education approve Budget Limitation Agreement #14(Master Contract Amendment Number 18) regarding modernization work at Malibu High School in the amount of $3,055,595.



Funding Information:

Source: Proposition X - General Obligation Bonds

State Modernization Funds

Developer Fees



Comment:



The Master Contract with Jacobs Facilities, as approved by the Board in Action Item A.41 on 8/12/99, establishes two forms of program costs: (1) Pre-construction Phase costs, which encompass project planning and design services; and (2) Construction Phase costs, which encompass the actual construction and program/construction management services. The Pre-construction Phase costs are stipulated in the Master Contract to be equal to fifteen point three (15.3) per cent of each project's budget. The Construction Phase costs are stipulated in Budget Limitation Agreements (BLA), proposed by Jacobs Facilities and approved by the Board of Education, which establish fixed construction, construction contingency and program/construction management services costs.



Once a BLA is agreed to by the District and Jacobs Facilities, the District's Construction Phase fiscal obligations, except for costs related to District directed project scope changes and unforseen site conditions, will not exceed that of the BLA; and Jacobs Facilities will be responsible for project cost overruns. According to the Master Contract, the value of each BLA will be composed of the respective projects' Board approved construction costs which includes: the bid amounts for construction; a contingency amount equal to 10% of the construction budget; allowances; and other specifically identified construction expenses and a program/construction management services fee for Jacobs Facilities equal to fifteen point three (15.3) per cent of each project's budget. The Board and Jacobs Facilities may agree to amended a BLA, after its initial adoption, to reflect owner directed scope changes and unforeseen site conditions as referenced in the Master Contract. The scheduled completion date associated with this project is October 19, 2001.



The bid from Ecocrete, for the work associated with this BLA, was approved by the Board of Education in Recommendation A.19 at the Board Meeting on February 15, 2001.



The attached summary details the budget associated with the Pre-Construction Phase (planning & design) of this BLA, and the budget associated with the Construction Phase (construction & construction management) of this BLA.



The complete Budget Limitation Agreement, along with the Master Contract, is on file for public review in the Office of the Assistant Superintendent for Fiscal and Business Services.



The Proposition X Oversight Committee has reviewed this recommendation and supports it.













































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT



RE: ADOPTION OF BOARD OPERATIONS POLICY 8320.1 - AGENDAS



RECOMMENDATION NO. A.21



It is recommended that the Board of Education adopt revised Board Operations Policy 8320.1.



Comment: Board Operations Policy 8320.1 has been modified based on discussion at the February 1 Board meeting and input from staff.























































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

SMMUSD Board Operations BO 8320.1

Meetings

A. AGENDAS

1. Format

The format of the Board meeting Agenda shall be as follows:



UPCOMING SPECIAL BOARD MEETINGS:


Santa Monica-Malibu Unified School District

Board of Education



MEETING AGENDA

(DATE)

A regular meeting of the Santa Monica-Malibu Unified School District Board of Education will be held at (time) on (date) in the (room) of the administrative offices of the Santa Monica-Malibu Unified School District, 1651 Sixteenth Street in Santa Monica. Following roll call, the Board will move to CLOSED SESSION in the Board Conference Room for reasons listed in Section II, below.



THE PUBLIC PORTION OF THE MEETING WILL RESUME AT 7:00 P.M.


Any person wishing to address the Board of Education must submit the "request to address" card prior to discussion of the item.



I CALL TO ORDER

A Roll Call

B Pledge of Allegiance



II CLOSED SESSION



III PUBLIC COMMENTS FOR CLOSED SESSION ITEMS ONLY



IV BOARD OF EDUCATION - COMMENDATIONS/RECOGNITIONS



V APPROVAL OF MINUTES



VI CONSENT AGENDA

Consent agenda items are considered routine, as agreed by the President, Vice-President and Superintendent, requiring no discussion, and are normally all approved at one time by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be removed from the consent agenda for clarification and/or discussion. Consideration will occur during Section VIII.



bottom of first page: If you will require an accommodation to participate in the Board meeting, please notify the Superintendent's Office at least one day prior to the meeting.

BO 8320.1 [b]



VII PUBLIC COMMENTS

Public Comments is the time when members of the audience may address the Board of Education on items not scheduled on the meeting's agenda. All speakers are limited to three (3) minutes. When there is a large number of speakers, the Board may reduce the allotted time to two(2) minutes per speaker. The Brown Act (Government Code) states that Board members may not engage in discussion of issues raised during "VII, Public Comments" except to ask clarifying questions, make a brief announcement, make a brief report on his or her own activities, or to refer the matter to staff. This Public Comment section is limited to 20 minutes. If the number of persons wishing to address the Board of Education exceeds the time limit, additional time will be provided in Section XIII, CONTINUATION OF PUBLIC COMMENTS.



VIII COMMUNICATIONS

The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or Committee representative listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight work days prior to the date of the meeting.



A. School Reports

B. Superintendent's Report

B. Student Board Members'Reports

C. SMMCTA Representative's Report

D. S.E.I.U. Representative's Report

E. PTA Council President's Report

F. District Advisory Committee Report

G. SM-M Education Foundation President's Report

H. Correspondence

H. Proposition X / State Modernization--Jacobs/Sverdrup CRSS

I. Proposition X Oversight Committee

J. Financial Oversight Committee

K. Malibu Youth Coalition





IX Superintendent's Report



As a general rule, items under MAJOR and DISCUSSION will be listed in order of importance as determined by the President, Vice-President and Superintendent. Individual Board members may move to request a change in the order prior to consideration of any Major item. The Board may also move any of these items out of order to be heard immediately following PUBLIC COMMENTS if it appears that there is special interest by the public or as a courtesy to staff members making presentations to the Board.













BO 8320.1 [c]



X MAJOR ITEMS

These items are considered to be of major interest and/or importance and are presented for ACTION (A) or INFORMATION (I) at this time. Many have been reviewed by the Board at a previous meeting under the Discussion Items section of the agenda.



Action Items are submitted to the Board of Education with a recommendation from the Superintendent. They may be tabled or postponed by action of a quorum of the Board. Items pulled from Section VI, Consent Agenda, will be deliberated in Section VIII following the scheduled Action Items. When a member of the Staff presents an item, the Board may ask clarifying questions before the Public is heard on that item. Board discussion of the item will take place after hearing from the Public.

XI DISCUSSION ITEMS

These items are submitted for information (FIRST READING) and discussion. Action will generally be considered at the next regularly scheduled meeting of the Board.



XII BOARD MEMBER ITEMS

These items are submitted by individual Board members for information or discussion, as per Board Policy 8320(b).

XIII REQUESTS BY MEMBERS OF THE PUBLIC OR DISTRICT ADVISORY COMMITTEES TO ADDRESS THE BOARD OF EDUCATION



These items are submitted by members of the public to address the Board of Education on a matter within the jurisdiction of the Board, as per Board Policy 8320(c). Requests must be submitted to the Superintendent in writing ten days before the Board meeting or prior to agenda planning, in accordance with the established agenda planning schedule, whichever is less. The written request will not exceed 500 words and will include, as an attachment, brief background information and the reason for the request.



XIV INFORMATION ITEMS

These items are intended to keep the Board informed on various District business matters which do not require formal action by the Board.



XV CONTINUATION OF PUBLIC COMMENTS

A continuation of Section VII, as needed.











BO 8320.1 [d]



XVI BOARD MEMBER COMMENTS

Board Member Comments is the section where a Board member may make a brief announcement or make a brief report on his or her own activities relative to Board business. There can be no discussion under "BOARD MEMBER COMMENTS".



XVII FUTURE AGENDA ITEMS

Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.



XVIII CLOSED SESSION

The Board of Education may adjourn to CLOSED SESSION to complete discussion on items listed for CLOSED SESSION.



XIX ADJOURNMENT

The next regular meeting is scheduled to be held on (date), at (time), in (room) of the (location).













































Procedure approved: August 2, 1983

Procedure amended: January 9, 1984

Procedure amended: September 24, 1992

Procedure amended: November 13, 1997

Procedure amended: February 15, 2001

TO: BOARD OF EDUCATION ACTION

2/15/01

FROM: SUPERINTENDENT/ARTHUR L. COHEN/ROBERT A. CUTTING



RE: ONE YEAR RENEWAL OF AUDIT CONTRACT WITH BOCETA, MACON, WORKMAN & ASSOCIATES



RECOMMENDATION NO. A.22



It is recommended that the Board of Education approve a one year renewal of the Audit Contract for fiscal year 2000/2001 with Boceta, Macon, Workman & Associates at a cost of $34,000.



COMMENTS: Boceta, Macon, Workman & Associates have been the District auditors for five years. Board Policy 3400 limits auditors to a five year maximum term without a Request for Proposal (RFP). However, due to the upcoming retirement of the Assistant Superintendent, Fiscal and Business Services, the scheduled adoption of the State's new Standardized Account Code Structure (SACS) and some possible Fiscal Services staff retirements, staff does not recommend a change in District auditors at this time.



On January 19, 2001, this recommendation was presented to the Financial Oversight Committee and it was supported.











































MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:

TO: BOARD OF EDUCATION DISCUSSION

02/15/01

FROM: SUPERINTENDENT/JOSEPH N. QUARLES/RICK E.BAGLEY

RE: APPROVAL OF 2001-02 SCHOOL CALENDAR



RECOMMENDATION NO. D.1

It is recommended that the Board of Education approve the school calendar for the 2001-02 school year.



COMMENT: The school calendar is a negotiated item between the Board of Education and the Santa Monica-Malibu Classroom Teachers' Association (SMMCTA) as per Article VI.A.4 of the current agreement.



A team representing both parties (commonly referred to as the "Calendar Committee") has been negotiating the school calendar since November 2, 2000. The committee developed two basic calendar scenarios for consideration and has spent the last three months obtaining and reviewing feedback from a number of stakeholder groups, including teachers, administrators and site governance committees.



While a final proposal relative to possible contract language changes and other calendar issues is still under negotiation, the committee is recommending approval of the attached calendar for the 2001-02 school year. The committee recognizes that while structural changes in the calendar may be a viable option at some point, there is insufficient time to determine and make such changes (if any) for 2001-02. The attached calendar therefore represents a continuation of the traditional school calendar. Recommendations regarding calendars for 2002-03 and beyond may be forthcoming at a future Board meeting in the Spring.

















TO: BOARD OF EDUCATION DISCUSSION

2/15/01

FROM: SUPERINTENDENT/ARTHUR L. COHEN



RE: PLANNING FOR THE 2001-02 BUDGET



DISCUSSION NO. D.2



The purpose of this Discussion Item is to initiate a dialogue between the Board and Staff regarding the development of the District's 2001-02 Budget.



The information being presented consists of a series of Budget Planning Assumptions based on State revenue projections resulting from the Governor's Proposed State Budget, Local revenue projections formulated by District Staff and expenditure assumptions based on the continuation of current budget expenditure plans. The materials contained in this item primarily pertain to General Fund - Unrestricted Revenues and Expenditures. Future discussions will address the General Fund - Restricted (Categorical programs), Child Development Fund, Cafeteria Fund, Adult Education Fund and various facility maintenance/

construction program revenues and expenditures.



BUDGET PLANNING ASSUMPTIONS FOR THE 2001-02 BUDGET



REVENUES



1. State Revenue Limit projections will be based on an estimated 3.91% COLA, as proposed in the Governor's Budget, which results in a $4,811.84 per pupil (P-2 ADA) funding rate, and a projected District enrollment of 12,500 pupils.



2. The Lottery allocation will be $118.40 per pupil (Annual ADA) for unrestricted expenditures and $11.60 per pupil for instructional materials.



3. State revenue for Special Education will receive a 3.91% COLA, as proposed in the Governor's Budget.



4. State Categorical programs will receive a 3.91% COLA, as proposed in the Governor's Budget.



5. State Elementary and Secondary Instructional Materials' allocation will be funded at an estimated $33 per ADA (2000-01, Grades K-8, P-2) and $21 per pupil (October 2000, CBEDs, Grades 9-12).



6. State Instructional Materials for the Core Curriculum will be funded at $44 per pupil (October 2000, CBEDs).

7. It is anticipated that the State will fully fund the Deferred Maintenance Program which will require a local General Fund -Unrestricted match in the amount of approximately $400,000 for full participation.



8. The State, as proposed in the Governor's Budget, will provide $294 per teacher per day (a maximum of three days) for teacher staff development outside of the regular instructional year.



9. The State Class Size Reduction Program will be funded at $905 per pupil for Grade K-3 and $176 for Grade 9, as proposed in the Governor's Budget.



10. The District will receive a State Special Education Mandate Settlement amount of $52,409, which may be used for unrestricted expenditures.



11. The Local Parcel Tax rate will increase to $98.00 per parcel, as a result of the passage of Proposition Y in November of 2000, and will generate an estimated $3,176,474 based on 32,413 parcels.



12. The District will realize estimated lease revenue in the amounts of: $545,520 from the hotel project; $800,000 from Santa Monica College for the Madison Site; and, $100,614 from multiple excess property/room leases.



13. The District will receive $2,500,000 of financial support from the City of Santa Monica, $500,000 of which will be designated for multi-cultural education efforts.



14. All other revenues will be comparable to those of 2001-02.



EXPENDITURES



1. The projected resident student enrollment will be 10,097, including Special Education students, an increase of 41 students from October 2000. The District will enroll 2,403 non-resident permit pupils, a decrease of 87 from October, 2000.

2. Instructional staffing will be based on a 30:1 teacher ratio for all schools, except:



3. The premium rates for the District-paid employee medical and dental insurance costs will increase ten (10) percent over comparable 2000-01 costs.



4. The District's workers' compensation premium is projected to increase 25% over 2000-01. In addition a retrospective adjustment, for prior years' costs, is estimated to be $115,612. The total workers' compensation budget for 2001-02 will be the same amount as the originally budgeted amount for 2000-01.



5. Gas and electric rates are projected to increase over the 2000-01 rates. A 10% increase over the 2000-01 budgeted amounts for gas and electric service will cost $90,000.



6. The Special Education, ESL and Transportation budgets will need to be supported with Unrestricted General Fund revenues to the extent they exceed Restricted General Fund revenues.



7. All categorical budgets will be planned based on comparable 2000-01 budgets and adjusted in the fall of 2001 when actual revenue and expenditure patterns can be more accurately determined. All categorical programs will be expected to fund all salary/benefit increases by reducing non-personnel expenditures.



8. The General Fund - Unrestricted will be the source of funding the approximate $250,000/year debt service payment for the 20-year COP issued to fund a portion of the Santa Monica High School, Phase III reconstruction project.



9. The District must spend 3% of its General Fund Budget for facility maintenance, as condition of receiving approximately $34 million of State School Facility Modernization funds. Of the requirement, .5% of the General Fund Budget may be used for the Deferred Maintenance Fund Local Match requirement.



10. A General Fund Budget will be planned to assure that the "Reserve for Economic Uncertainties" is equal to or greater than 3% of General Fund expenditures, according to State Statute.



11. The multi-year financial forecasts presented in the AB 1200 Collective Bargaining Disclosure materials, submitted to the Los Angeles County Office of Education in January 2001, indicated that the District will not be able to meet the statutory three (3) percent Reserve Requirement based on the then projected revenues and expenditures. Consequently, the District will have to reduce its projected expenditure level to accommodate the three (3) percent Reserve Requirement. The Board indicated in the submitted materials that the following expenditures will be reduced if projected revenues do not increase and/or other expenditure reductions are not substituted for the ones identified.





A. Implement an early retirement program which will result in salary and benefit reductions amounting to $340,600. The Personnel Office is currently surveying employees eligible for participating in an early retirement program to verify the probability of this estimated expenditure reduction. The results of this survey should be available by the end of February.



B. Reduce the School's Formula Allocation for supplies, services and equipment in an amount necessary to reduce expenditures $65,000. It is anticipated that the schools will recoup some of these funds through State categorical-type funding such as the API awards.



C. Eliminate the half-time student records clerical position which will reduce expenditures $20,874. The management of the student records will be assumed by the existing staff in the Student Services Department.



D. Eliminate all Elementary School Extra Duty Units (EDU). This will reduce expenditures $31,585. This reduction will result in fewer activities for students, unless some other funding source (i.e., PTA gifts) supports these expenditures. For example, the following reductions could occur: teacher coordination of student leadership; tutoring; overnight field trips (chaperone); club advisors, and home visitations. (Extra Duty Units are assigned for specifically authorized co-curricular activities requiring ongoing contact time with students by teachers. EDU's are allocated on the basis of one (1) unit for each twelve (12) hours of student contact time outside a teacher's regular teaching assignment. One EDU is valued at $220.00. Elementary schools get a base allocation of 10 EDU's plus 1 EDU/50 students over 400.)

E. Reduce Middle School Extra Duty Increments by 40 percent. This will reduce expenditures $22,922. A 40% reduction in EDU's means fewer dollars to compensate teachers for co-curricular activities which will result in fewer activities for students, unless some other funding source supports these expenditures. For example, the following reductions could occur: music (Madrigals, sectionals, etc.), teacher coordination of student leadership; Yearbook Advisor; National Junior Honor Society; Campus Collegiate Program and Intramural Program. (Extra Duty unit allocations are assigned for specifically authorized co-curricular activities requiring ongoing contact time with students by teachers. EDU's are allocated on the basis of one (1) unit for each twelve (12) hours of student contact time outside of the teacher's regular teaching assignment. One EDU is valued at $220.00. Middle schools get a base allocation of 25 EDU's plus 1 EDU/20 students over 400 enrollment.)





F. Eliminate All Department Chairpersons' Extra Periods. This will reduce expenditures $60,000. All remaining department chairs would lose their non-instructional periods. Santa Monica High School is the only school that has release periods for department chairs, because of their large departments. Last year, the Board reduced by six, the number of non-instructional periods of selected department chairs. By this action, the remaining seven non-instructional periods will be eliminated. The loss of these non-instructional periods will reduce instructional leadership, mentoring of new teachers, assistance with curriculum development and recruitment of staff for that department. These responsibilities will have to be absorbed by the existing administrative team at Santa Monica High School.



G. Eliminate Extended School Library Hours for Technology. This will reduce expenditures $113,849. This funding provides academic (library) and technology support for students who are not enrolled in other after-school programs, and who do not have access to a computer at home. With this reduction, access to library books and resources will be diminished and students may be limited in their ability to complete assignments.



H. Suspend Vehicle Replacement Program which will reduce expenditures $25,451. The Board previously approved delaying the replacing of five (5) Facilities Department vehicles scheduled for replacement in 2000-01. Two additional Facilities Department vehicles are scheduled to be replaced in 2001-02, plus one (1) three wheel utility cart for Santa Monica High School and one(1) three wheel utility cart for Malibu High School. Sometime in the near future, this delay will have to be corrected, or the overall operating quality of the fleet will be impaired. (One caveat: District staff is currently applying for a State grant to replace its diesel fuel buses with CNG (Compressed Natural Gas) buses. The District could receive $720,000 worth of vehicles (6 vehicles) for a match payment of $136,000. The District will know later in the Spring of 2001 if it is successful in obtaining all or any part of this grant. If successful, the Board will have to decide if it desires to accept the grant and assume the match requirement, which is not currently factored into the expenditure projections for 2001-02.

I. Reduce .50 FTE Teacher for Each Opportunity Class at John Adams and Lincoln Middle Schools. This will reduce expenditures $51,515. The John Adams and Lincoln Middle Schools are each allocated three sections and Malibu High School is allocated one section to provide additional

services for students depending upon both the instructional and programmatic needs at the middle school. These servicesare targeted at keeping students in school instead of suspending them and providing additional one-on-one contact and targeted academic support. How these sections are allocated varies from school to school and year to year.



J. Reduce 2.00 FTE Secondary School Teachers which will reduce expenditures $103,030. Historically, the District has provided secondary schools with staffing above the regular staffing formula to address such student needs as English as a Second Language. Reducing two teachers District-wide will result in an increase in secondary school class size. Class size does impact the ability of teachers to provide more individual and targeted instruction to those students who may have the greatest need. California already has one of the highest class size student-to-teacher ratio for secondary schools in the country. It is difficult to say at this time which grade level or subject area will be impacted. These determinations will be made when the master schedule is completed in late spring or early summer.



K. Reduce 1.00 FTE Elementary Assistant Principal which will reduce expenditures $91,673. This will result in less administrative leadership in the elementary schools. Assistant principal positions allow the principal to focus on instructional leadership and school-wide improvement. Four elementary schools have either a full or part-time assistant principal. These schools are Franklin, Roosevelt, Rogers, and Grant. There will be an equitable reduction in the assistant principal allocation at each of these schools. This may require some sharing of administrative services between two schools, unless any or all of the schools choose to support this component of site administration with unique site specific funding sources.



L. Eliminate 1.00 FTE Physical Education Coordinator in the Educational Services Department. This will reduce expenditures $80,181. The responsibilities of this position associated with the elementary schools' physical education program will fall to the elementary principals, and include: hiring and training of new staff; evaluating of staff, and monitoring of program goals. Coordination of the secondary athletics programs and partnerships with outside agencies, such as St. John's Hospital, etc. will be overseen by the secondary principals. A new District liaison will need to be assigned to work with the District Advisory Committee.



M. Eliminate the Public Information Officer position, which is currently vacant. This will reduce projected expenditures $58,912. Eliminating the Public Information Officer position will impede the Board and Financial Task Force's direction to the District to increase communication with the community andadopt a communication strategy designed to strengthen the credibility of the District. The Superintendent and staffcurrently handle communications, in addition to other assigned duties. Without the Public Information Officer position, informational forums on various issues may not be held, the offerings on the District's website may not be expanded, business partnerships will not be maximized, materials and public relations support for fundraising efforts will not be developed, and coordinated and cohesive community outreach efforts will be severely obstructed. There will be no central core to disseminate District information. There will be no individual with experienced communication skills to serve as a liaison with important District committees, such as assisting the Financial Oversight Committee to promote a user-friendly budget.



N. Reduce .50 FTE Fine Arts Coordinator in the Educational Services Department. This will reduce expenditures $46,767.

There will be a shift in the focus of the Fine Arts Coordinator job description - away from making connections with outside funding agencies and the development of grants to support programs not funded by the District, to maintaining present programs. Hiring and evaluation of elementary teaching staff in instrumental music and scheduling of classes will fall to the principals of each elementary school. There is a possibility of funding .50 FTE from various grants. However, the focus of that portion of the position will have to be on administering the grants.



O. Reduce 1.00 FTE Administrator in the Special Education Department. This which will reduce expenditures $116,459.

This reduction will decrease the response time to requests for technical assistance and reduce the level of support to principals, teachers and specialists. The reduction will also reduce time spent with new teachers and the frequency

and duration of essential training for all teachers, administrators, aides and parents. The timing of the reduction will effect the development and implementation of the inclusion program, administrative procedures, compliance management systems, a day treatment program, changes in Special Education service delivery system and reading programs for special day class teachers and resource specialists. The responsibilities of this position will have to be assumed by the principals, the remaining two Special Education coordinators, and the Student Services Department administrators.





The following Budget Planning Summary for 2001-02, General Fund-Unrestricted incorporates the aforementioned Budget Planning Assumptions. In referring to Page 8 of the report, it should be noted that the "Position Related to the Reserve Requirement" for 2001-02 is $540,747. This means that the Reserve has $540,747 more than statutorially required after the aforementioned expenditure reductions. In other words, the amount of expenditure reductions could be reduced by $540,747, and the District would still meet its statutory reserve requirement for 2001-02. When one looks at the projected "Position Related to the Reserve Requirement" on for 2002-03 (see Page 9) there is a $25,767 in excess of the statutory requirement.



If the Board chooses to reduce the expenditure reduction amount for 2001-02 to the bare minimum, i.e. reduce the reduction list by approximately $500,000, the 2002-03 "Position Related to the Reserve Requirement" will change from a positive $25,676 to approximately a negative $975,000. This negative position will have to be "eliminated", for budget planning purposes, by adding $975,000 of potential reductions to the $813,322 of identified potential reductions listed on Page 9. The positive benefit of the change is to have a minimum amount of reductions in the most immediate forthcoming school year, with the hope that some unforeseen revenues can mitigate the need for some of the potential reductions for 2002-03. The most significant negative effect of this change is that if additional unforeseen revenues do not materialize, the District will be facing a much deeper and broader array of expenditure reductions in 2002-03, than currently envisioned.





TO: BOARD OF EDUCATION DISCUSSION

02/15/01

FROM: SUPERINTENDENT/TIM MC NULTY/RICK BAGLEY

RE: APPROVAL OF REVISED BOARD POLICY 5144.1 TO

REPLACE EXISTING POLICY 5142

SUSPENSION AND EXPULSION: DUE PROCESS



DISCUSSION ITEM NO. D.3



It is recommended that the Board of Education approve Board Policy 5144.1, "Suspension and Expulsion: Due Process", to replace existing policy BP 5142.



COMMENT: Board Policy 5142, "Suspension and Expulsion: Due Process" was first adopted by the Board on September 26, 1997. Since that time, legal revisions and updates have occurred, with the latest California School Board's Association (CSBA) update being February, 1999.



Review and revision of Board Policies is a routine function of the Board and this policy is due for such a revision so that it conforms to all current provisions of the California Education Code and other legal mandates.



In addition, as part of the ongoing effort to bring policy numbering in sync with the numbering used by CSBA, this revised policy will carry the correct number, BP 5144.1, and the old version (BP 5142) will be deleted from the policy manual.























MOTION MADE BY:

SECONDED BY:



STUDENT ADVISORY VOTE:

AYES:

NOES:



SMMUSD Board Policy BP 5144.1

Students



Suspension And Expulsion/Due Process



The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.



Suspended or expelled students shall be excluded from all school-related extracurricular activities during the period of suspension or expulsion.



Except where suspension for a first offense is warranted in accordance with law, suspension shall be imposed only when other means of correction fail to bring about proper conduct. (Education Code 48900.5)



Expulsion is an action taken by the Board for severe or prolonged breaches of discipline by a student. Except for single acts of a grave nature, expulsion is used only when there is a history of misconduct, when other forms of discipline, including suspension, have failed to bring about proper conduct, or when the student's presence causes a continuing danger to him/herself or others. (Education Code 48915)



For incidents involving a firearm, expulsion shall be for no less than one year.



The grounds for suspension and expulsion and the procedures for considering, recommending and/or implementing suspension and expulsion shall be specified in administrative regulation.



A. Zero Tolerance



The Board supports a zero tolerance approach to serious offenses. This approach makes the removal of potentially dangerous students from the classroom a top priority. It ensures fair and equal treatment of all students and requires that all offenders be punished to the fullest extent allowed by law. Staff shall immediately report to the Superintendent or designee any incidence of offenses specified in law, Board policy and administrative regulation as cause for suspension or expulsion.



The Superintendent or designee shall notify staff, students and parents/ guardians about the district's zero tolerance policy and the consequences which may result from student offenses. He/she shall also ensure strict enforcement of this policy.



















BOARD POLICY 5144.1 (Continued)

Page Two



B. Student Due Process



The Board shall provide for the fair and equitable treatment of students facing suspension and expulsion by affording them their due process rights under the law. The Superintendent or designee shall comply with procedures for notices and appeals as specified in administrative regulation and law. (Education Code 48911, 48915, 48915.5)



C. On-Campus Suspension Program



The Board recognizes that students who are suspended from school often have no supervision or guidance during the school hours when they are off campus and may fall behind in the coursework. The Board believes that, in many cases, it would be better to manage the student's behavior by keeping the student at school and providing him/her with supervision that is separated from the regular classroom.



The Superintendent or designee shall establish a supervised in-house suspension program which meets the requirements of law for suspended students who pose no imminent danger or threat at school and for whom an expulsion action has not been initiated.



The Superintendent or designee shall examine alternatives to off-campus suspension and may establish a suspension program which involves progressive discipline during the school day on campus; use of conferences between staff, parents/guardians and students; detention; student study teams or other assessment-related teams; and/or referral to school support services staff. The use of such alternatives does not preclude off-campus suspensions.



D. Required Parental Attendance



The Board believes that parental involvement plays an important role in the resolution of classroom behavior problems. The Board expects that teachers will communicate with parents/guardians when behavior problems arise.



Whenever a student is removed from a class because he/she committed an obscene act, engaged in habitual profanity or vulgarity, disrupted school activities or otherwise willfully defied valid staff authority, the teacher of the class from which the student was removed may provide that the student's parent/guardian attend a portion of a school day in that class. After completing the classroom visit and before leaving school premises, the parent/guardian also shall meet with the principal or designee. (Education Code 48900.1)



The Board encourages teachers, before requiring parental attendance, to make reasonable efforts to have the parent/guardian visit the class voluntarily. The teacher also may inform the parent/guardian about available resources and parent education opportunities. Teachers should reserve the option of required parental attendance for cases in which they have determined that it is the best strategy to promote positive interaction between the student and the parent/guardian and to improve classroom behavior.



The teacher shall apply this policy uniformly to all students within the classroom. This policy shall apply only to a parent/guardian who lives with the student. (Education Code 48900.1)



Parental attendance may be requested on the day the student returns to class or within one week thereafter. The principal or designee shall contact any parents/guardians who do not respond to

the request to attend school. The Board recognizes that parental compliance with this policy may be delayed, modified or prevented for reasons such as serious illness/injury/disability, absence from town, or inability to get release time from work.



District regulations and school-site rules for student discipline shall include procedures for implementing parental attendance requirements.



E. Decision not to Enforce Expulsion Order



On a case-by-case basis, the enforcement of an expulsion order may be suspended by the Board pursuant to the requirements of law.



Legal Reference:



EDUCATION CODE

212.5 Sexual harassment

233 Hate violence reduction

1981 Enrollment of students

17292.5 Program for expelled students

35146 Closed sessions (re suspensions)

35291 Rules (for government and discipline of schools)

35291.5 Rules and procedures on school discipline

48660-48666 Community day schools

48900-48926 Suspension and expulsion

48950 Speech and other communication

49073-49079 Privacy of student records

CODE OF CIVIL PROCEDURE

1985-1997 Subpoenas; means of production

GOVERNMENT CODE

11455.20 Contempt

54950-54962 Ralph M. Brown Act (re closed sessions)

HEALTH AND SAFETY CODE

11014.5 Drug paraphernalia

11053-11058 Standards and schedules

LABOR CODE

230.7 Discharge or discrimination against employee for taking time off to appear in school on behalf of a child

PENAL CODE

240 Assault defined

242 Battery defined

243.4 Sexual battery

245 Assault with deadly weapon

261 Rape defined

266c Unlawful sexual intercourse

286 Sodomy defined

288 Lewd or lascivious acts with child under age 14

288a Oral copulation

289 Penetration of genital or anal openings

417.25-417.27 Laser scope

422.6 Interference with civil rights; damaging property

422.7 Aggravating factors for punishment

422.75 Protected classes

626.2 Entry upon campus after written notice of suspension or dismissal without permission

626.9 Gun-Free School Zone Act of 1995

626.10 Dirks, daggers, knives, razors or stun guns

868.5 Supporting person; attendance during testimony of witness

UNITED STATES CODE, TITLE 20

6301 - 8962 Improving America's Schools Act, especially:

8921 - 8922 Gun-Free Schools Act of 1994

COURT DECISIONS

Garcia v. Los Angeles Board of Education (1991) 123 Cal.App.3d 807

Fremont Union High School District v. Santa Clara County Board (1991) 235 Cal. App. 3d 1182

John A. v. San Bernardino School District (1982) 33 Cal. 3d 301, 308

ATTORNEY GENERAL OPINIONS

80 Ops.Cal.Atty.Gen. 347 (1997)

80 Ops.Cal.Atty.Gen. 91 (1997)

80 Ops.Cal.Atty.Gen. 85 (1997)



Management Resources:



CDE PROGRAM ADVISORIES

0306.96 Expulsion Policies and Educational Placements, SPB 95/96-04







BOARD ADOPTED: ??

CSBA UPDATED: February, 1999



TO: BOARD OF EDUCATION INFORMATION

02/15/01

FROM: SUPERINTENDENT



RE: BASIC TEXTBOOKS TO BE ADOPTED



INFORMATIONAL COMMUNICATION NO. I.1



It is recommended that the following textbooks be adopted for use in the Santa Monica-Malibu Unified School District. The Board will take action to adopt these books at the next Board of Education meeting.



COMMENT: In accordance with the Board of Education policy, the textbooks listed below will be on public display for the next two weeks in the Educational Services Department at 1638 17th Street, Santa Monica, CA 90405.



SHARE THE MUSIC, MacMillan, Music, Grade K-5, Basic





NOTES FROM UNDERGROUND, by Fyodor Soctowvsky, English 9HP, Grade 9, Basic

























































TO: BOARD OF EDUCATION ACTION

02/15/01

FROM: SUPERINTENDENT



RE: SUPERINTENDENTS' 2000/01 TASK ASSIGNMENT AND

PROGRESS LOG



INFORMATIONAL COMMUNICATION NO. I.2



Attached are the superintendents' current 2000/01 Task Assignment and Progress Logs. This information will be updated and reprinted periodically.







Santa Monica-Malibu Unified School District

Superintendent's 2000/01 Task Assignment and Progress Log



Issues
Board

Generated

State

Generated

Staff Generated Responsible Administrator Referral Date Proposed Completion Date

Status*
SUPERINTENDENT--NEIL SCHMIDT
School-Parks Concept X NS 8/97 Spring 2001 IP
Communications X NS 7/99 Spring 2001 IP
Explore Concept of Financial Task Force X ALC/NS 7/99 C
Financial Oversight Committee X NS ongoing IP
Parcel Tax Renewal X NS 2000 11/7/00 C
Samohi Principal Search X NS/JQ 5/00 3/01 IP
New Board Orientation X NS 11/01 6/01 IP
Transition for New Superintendent X NS 4/01 7/01 IP
ASSISTANT SUPERINTENDENT--JOSEPH N. QUARLES
New Teacher Orientation X JQ/SG ongoing IP
SMMCTA Pre-negotiations planning and preparation (Comparative salary data, contract language modification) X X JQ Spring '00 Fall '00 C
SMMCTA Negotiations X JQ Fall '00 C
SEIU Pre-negotiations planning and preparation X X JQ Spring '00 Spring '00 C
SEIU Negotiations - (2000-01) X JQ 5/2000 10/2000 C
Site Governance Training and consultation X JQ/SG monitor/ongoing IP
Recruitment/Selection of management positions: Assist. Supt. Student Services; Classified Dir. Personnel, Dir. Of Transportation; Prin. Search Samohi X JQ/RB Spring '00 Summer/Fall '00 C
Recruitment/Selection of management positions: Superintendent of Schools, Assist. Supt. Fiscal and Business Svcs. X JQ Winter '00 Spring '01 IP
Administrative Intern Program X JQ ongoing IP
New Classified Employee Orientation X JQ/RB 9/97 ongoing (quarterly) IP
Certificated Employee Evaluation X JQ/RB ongoing IP
Classified Employee Evaluation

Procedures

X JQ/RB spring '98 ongoing IP
Peer Assistance and Review (PAR) X X JQ/SG Winter '00 Spring '01 IP
Enrollment projections and staffing X JQ/RB ongoing IP
Employer/Employee Relation monthly meeting with Bargaining Units X X JQ/NS on going IP
Negotiations with S.M.M.C.T.A. matters related to C.D.S. 2001-02 X X JQ IP
Negotiations with S.M.M.C.T.A. X JQ Spring '01 Summer '01 NS
Employee/Employer Relations Contract Adm.; Grievances Disc. X JQ on going IP
ASSISTANT SUPERINTENDENT--SUE GEE
Implementation of District Goals X SG mid 1997 monitor-ongoing IP
Development of pilot Standards for each grade level in Math and Reading/LA and district benchmarks/assessments X X SG/KM/JD 06/99

gr 3-8

gr K-2



C

IP

Test of Essential Skills (TES) X SG 03/99 (??) IP
School Accountability Report Card X SG 9/00 IP
Site Governance Training and Consultation X SG/JQ ongoing IP
Beginning Teacher Support&Assessment Report X SG 10/98 9/00 IP
ASSISTANT SUPERINTENDENT--ARTHUR L. COHEN
First Interim Report X AC 12/00 NS
Publish Enrollment Projections

00/01

X AC 01/01 NS
2nd Interim Report X 02/01 NS
Budget Development 01/02 X AC 10/00 NS
Barnum Hall Restoration X AC 6/01 IP
Lincoln Pool Renovation X AC 6/01 IP
State New Construction Funding Determination X AC 11/00 IP
Prop X - Determining Use of Unidentified Project Funds X AC 1/01 IP
Work to start on State Modernization Projects X AC 6/00 NS
Resolve Outstanding FEMA Issues X AC 12/00 IP
99-00 Audit X AC 12/00 IP
ASSISTANT SUPERINTENDENT--TIM MCNULTY
Resolve Statutory Complaints X TM 10/00 1/30/01 C
Resolve Due Process Cases X TM / RE 10/00 6/30/01 I P
Reorganize Student Services Dept. X X TM / RE / LS 10/00 6/30/01 I P
Correct M / S Noncompliance X TM / RE 12/1/00 3/31/00 I P
Review Essential Special Education Program Needs X X I P
Develop a Vehicle for Communication to S.M.M.U.S.D. Employees and the Community X X TM / RE / LS 10/00 6/30/01 I P
Develop and Implement Inservice Training for Staff and Parents on Special Education Legal Requirements and the IEP Process X X TM / RE / LS 10/00 6/30/01 I P
Develop and Implement Crisis Response Training X TM / LS 11/00
Plan and Implement a Day Treatment Program X X TM / RE 10/00 10/01 N S
Develop and Implement Cost Containment Measures X TM / RE / LS 10/00 6/30/01 I P
Implement Intern Administration Procedures X TM 2/1/01 6/30/01 I P
Update and Distribute Special Education Procedures X TM / RE Summer 01 10/15/01 N S
Develop a Special Education Program Based Budget for 2001/02 X TM / RE 10/00 5/15/01 I P
Develop Criteria and Procedures for Instructional Aid Allocation X TM / RE 3/1/01 6/30/01 N S
Develop and Implement Alternative Dispute Resolution Process X TM / RE / LS 9/01 6/02 N S
Inservice and Staff Development X TM 6/02